Job Purpose

Hire Resolve's Client is seeking a Plant Administrator who will support the daily operations and administrative functions of the plant, ensuring smooth coordination between various departments, accurate record-keeping, and effective communication within their team. This role is critical in ensuring the plant's operational efficiency, compliance with company policies, and alignment with production targets.

Key Responsibilities

• Administrative Support: Provide general administrative assistance to the Plant Manager and other plant personnel, including preparing reports, coordinating meetings, and handling correspondence.
• Inventory Management: Track and maintain stock levels for raw materials, consumables, and other supplies; manage purchase requisitions and orders to ensure inventory availability.
• Data Entry and Record-Keeping: Accurately input and maintain data related to production, labor hours, safety reports, and inventory in company systems.
• Production Scheduling: Assist in coordinating and scheduling production activities to meet deadlines, manage orders, and ensure alignment with client demands.
• Document Control: Maintain organized records of safety documentation, compliance certificates, equipment maintenance logs, and employee attendance.
• Safety and Compliance Support: Monitor adherence to health and safety standards, maintain safety records, and coordinate training sessions for plant employees.
• Financial Administration: Manage petty cash, assist with processing invoices, track expenses, and liaise with the finance department on financial reporting and budget tracking.
• Communication: Serve as a central point of contact between plant departments, employees, and external stakeholders; relay information as necessary to support plant activities.

Qualifications and Experience

• Education: Diploma or degree in Business Administration, Office Management, or related field.
• Experience: Minimum of 5+ years of administrative experience in a manufacturing or plant environment.
• Technical Skills:
  • Build Smart 
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with ERP systems (e.g., SAP, Oracle) is advantageous.
  • Strong knowledge of administrative procedures and record-keeping standards.
• Soft Skills:
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Attention to detail and high level of accuracy.
  • Problem-solving skills and ability to work under pressure.

Key Performance Indicators (KPIs)

• Accuracy of data entry and record-keeping.
• Timeliness and efficiency in administrative support tasks.
• Compliance with safety and regulatory standards.
• Inventory accuracy and timely reordering of supplies.
• Internal customer satisfaction and communication effectiveness.

Working Conditions

• Office-based role within the plant facility.
• May require occasional overtime to meet project deadlines or manage urgent tasks.
• Familiarity with basic health and safety protocols in an industrial setting.
• Flexibility to adapt to the dynamic needs of a production environment.

Benefits:

• Our client is offering a highly competitive salary for this role based on experience.
• Apply for this role today, contact Kay-Leen Recruiter at Hire Resolve or on LinkedIn 
• You can also visit the Hire Resolve website: hireresolve.us or email us your CV: manufacturing@hireresolve.za.com
  

We will contact you telephonically in 3 days should you be suitable for this vacancy. If you are not suitable, we will put your CV on file and contact you regarding any future vacancies that arise.