EXECUTE THE COLD STORE OPERATIONS PLAN

1.       Provide input to the Cold Store operations plan when required.

2.       Supervise and co-ordinate the loading and unloading of products and ensure the efficient handling of products thereby reducing damages.

3.       Supervise all distribution services including receiving, storing, transporting, handling of damaged/returned products, maintenance, and administrative activities.

4.       Supervise the administrative functions including issuing vouchers and invoices.

5.       Supervise effective pallet control and the reduction of losses/breakage.

6.       Supervise the efficient turnaround time of all deliveries and that service standards are met.

7.       Assist with quarterly stock takes, when required.

8.       Assist with stock queries and customer requirements (verify plant number on product or taking pictures for verification).

9.       Provide management information (reports) and feedback to the Direct Manager on request.

10.    Follow all food safety and quality compliance guidelines that have been communicated through training and/or documentation by the Food Safety and Quality department.

SUPERVISE THE COLD STORE DAY-TO-DAY OPERATIONS       

1.       Do final check for all paperwork with drivers/customers and ensure that all products are properly counted and accounted for.

2.       Supervise the orderly stacking of products daily.

3.       Supervise the picking and staging of outbound products and ensure the highest possible levels of productivity are maintained daily.

4.       Supervise that customer orders are picked correctly and dispatched in a timely fashion within cost levels daily.

5.       Supervise the efficient operation and utilisation of all cold store equipment daily.

6.       Supervise daily that all inbound (received) and outbound (dispatched) products are accurate and correspond with the relevant paperwork and are free of damage.

7.       Supervise the efficient and safe operation of equipment daily.

8.       Rotate products as and when required.

9.       Assist in conducting cycle counts daily.

10.    Maintain a clean, neat and orderly work area daily.

11.    Attend all cold store meetings when required.

12.    Supervise that products can be located effectively, update and maintain the product locator system.

13.    Maintain and monitor the space layout and utilisation plan to meet prescribed cost, service and company standards.

14.    Assist with the control and directing of all transportation into and out of the cold store when required.

15.    Supervise and provide support and guidance for Picking Supervisor, ensuring that the correct cases and quantity are picked, loaded and dispatched.

16.    Verify truck and product temperatures – ensuring Cold Chain is maintained ongoing.

17.    Ensure paperwork is processed accurately and promptly.

18.    Manage and control shrinkage.

19.    Provide management information (reports) and feedback to the Direct Manager on request.

SUPERVISE THE HEALTH AND SAFETY OF THE COLD STORE

1.       Supervise the safety of all personnel, equipment, and property daily.

2.       Assist in maintaining the security of the cold store daily.

3.       Report all work-related injuries of Employees immediately according to the Injury on Duty (IOD) process.

4.       Ensure immediate medical attention are provided to an injured Employees when necessary.

5.       Attend health & safety meetings when required

6.       Submit health & safety minutes of the meeting to the direct manager after the meeting.

7.       Supervise compliance with OSHA regulations ongoing:

5.1.  keep equipment and tools in designated areas,

5.2.  schedule the cleaning of equipment,

5.3.  supervise the cleaning of the cold store, restrooms, offices, and other areas,

5.4.  maintain strict rodent and pest control, and

5.5.  Ensure compliance with the appropriate government regulations.

8.       Follow up that checklists are being captured daily.

9.       Ensure all staff adhere to the requirements of PPE.

10.    Provide feedback and reports to the Direct Manager on request to guide the Health and Safety activities.

COMPLIANCE WITH FOOD SAFETY

1.     Follow all food safety and quality compliance guidelines that have been communicated through training and/or documentation by the Food Safety and Quality department.

2.     Inform management should non-conforming products be identified such as broken boxes, damaged pallets, etc.

3.     Ensuring Product dispatched and received as per the product temperature requirements as communicated through the training.

4.     Ensuring operations is carried out in a food safe manner.

5.     Ensuring product integrity is maintained while product is in possession at Sno-Link.

6.     Ensure Appropriate and clean PPE is used throughout employ.

7.     Ensure hygiene code of conduct is followed as stipulated by the company.

company.

INVEST IN OWN PERSONAL DEVELOPMENT

1.       Ensure achievement of own performance objectives.

2.       Attend scheduled training as agreed.

3.       Ensure completion of any assessments to evaluate understanding.

4.       Fill in attendance registers when required.

LIVING THE ETLIN VALUES AND ADHERE TO ALL THE POLICIES AND PROCEDURES

1.       Display behaviours that support the culture that is consistent with the vision, mission, and values of Etlin.

2.       Adhere always to all the policies and procedures within Etlin.

3.       Behave ethically and handle things confidentially.

SUPERVISE DIRECT REPORTS

1.       Provide input to the long, short- and medium-term manpower planning and provide Direct Manager with the necessary information.

2.       Optimise direct report’s productivity by supervising and measuring their performance.

3.       Provide ongoing feedback, instruction & development guidance to help others excel in their current or future responsibilities.

4.       Provide input to ensure that direct reports are effectively recognised and rewarded in line with organisational practice and governance.

5.       Share and transfer product, process, and systems knowledge to Direct Reports.

6.       Ensure achievement of own performance objectives.

7.       Ensure that all direct reports have signed position profiles, performance agreements/contracts and reviews by participating in profiling sessions and conducting performance agreements/contract and reviews for Direct Reports.

8.       Put together action plans to address poor performance.

9.       Ensure all direct reports are adequately trained.

10.    Responsible for the overall management of the Employee Lifecyle:

a.       Interview candidates/internal applications

b.       Arrange for the onboarding of Employees

11.    Discipline Employees where necessary (Human Resource) will facilitate the process and provide the necessary documentation and arrange for Disciplinary Hearings when required).