Office Administrator

Job Summary:

We are looking for a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for managing essential administrative functions, including tracking and managing clock-in systems and appointment scheduling, capturing and reconciling daily expenses, preparing client reports, and performing general office administration. Proficiency in Excel and strong organizational skills are essential for success in this role.

Key Responsibilities:

• Clock-in System Management: Monitor and maintain employee clock-in/out records, ensuring accuracy and compliance with company policies.


• Appointment Scheduling: Manage the appointment calendar and coordinate meetings with internal and external stakeholders as required.


• Expense Tracking and Reconciliation: Capture and reconcile daily expenses, ensuring timely and accurate records for financial reporting.


• Client Reporting: Generate, compile, and manage client reports, ensuring data accuracy and timely delivery to relevant stakeholders.


• General Office Administration: Perform day-to-day administrative tasks, including filing, answering phone calls, and responding to emails to support the smooth operation of the office.


• Documentation: Ensure that all documents are properly filed and organized for easy retrieval and reference.

Qualifications:

• Educational Requirement: Matric certificate (or equivalent).


• Experience: Previous experience in an administrative or office management role is preferred.


• Skills Required:
  
  
  
  • Proficiency in Microsoft Excel and other MS Office applications.
  
  
  • Strong organizational and multitasking abilities.
  
  
  • Excellent communication and interpersonal skills.
  
  
  • Attention to detail and accuracy in record-keeping.