Our client,  an Event Management Co in Sandton is looking for a Qualified Accountant with completed Articles and 3 - 5 year commercial experience.

Experience on Pastel and advanced Excel essential.

Job Description:

• Master budget control - input to final reporting.

• New launch budget preparation and forecasting.

• Salary budget preparation and forecasting.

• Monthly salary budget control – input to final reporting.

• Monthly sales commission control, check and submission.

• Weekly status meetings with PD and MD to monitor sales and budget related financial issues.

• Understand and review events debtors age analysis for weekly meetings to monitor collections and advise accordingly. 

• Provide PD/FD/MD feedback and updates.

• Monthly revenue and purchase order recons for events to ensure the budget corresponds to Pastel.

• Onsite – Manage finances, debtors’ collections, registration, floorplan audit & assist in other areas where required.

• Post Show: Preparation of flash and post show report with PD for submission to MD/FD.

• Reconcile budget to final numbers and sign off with PD/MD/FD.

• Provide show stats within event flash.

• To create GL income and expense accounts (budget codes) on Pastel per show before completion of each event.

• Journalise all show P&L transaction to WIP.

• Post show, journalise all show transaction from WIP to P&L.

• Post accruals per line item as per budget breakdown – review every month until y/end.

• Finalise numbers on Pastel and ensure that both the budget and P&L agree and correspond.

• Ensure no costs are moved from one show year to the other when reconciling final event budgets.

Accounting: 

• Ensure all month end journals are processed in preparation for the management accounts that is prepared by the Financial Accountant and PD: Finance

• Monthly, quarterly and half year general ledger reconciliations 

• Review accruals monthly till year end

• Ensure no costs are moved from one show year to the other when reconciling final event budgets.

VAT 

• Ensuring that the following procedures are adhered to:

• Closing of the correct Tax Period

• Downloading / Exporting the VAT reports / control accounts

• Reconciling VAT Output / Input

• Exporting / sorting the VAT GL account

• Balancing the VAT payable to VAT GL account

• Completing and submitting VAT 201 via e-filing

• Processing payment via online banking

Year End: Audit Processes

• Prepare for financial audit

• Post year end journals and finalise all show accounts in the P&L

• Clear out accruals accounts

• Prepare all relevant documentation requested by the auditors

• Provide all relevant information to the auditors as required

Other

• Ensure compliance to all company policies and procedures 

• Provide full support to the department and perform any other duties and responsibilities as deemed necessary by the Financial Director to fulfil the role

• Work additional hours from time to time on or before the exhibitions

• Work at certain shows over weekends, either in the cash office or doing debt collections in the region where the exhibition/event takes place

• Review and authorise payments in the absence of the Financial Accountant or Financial Director