Our client is seeking the skills of a skilled administrator that would be available immediately to assist with their growth and peak requirements.

Office Support

• Coordinate vehicle repairs, servicing, and insurance renewals promptly to support operations. Ensure all fuel data is accurately recorded and report any irregularities to operations.
• Work closely with the finance team to monitor and manage fleet-related expenses, ensuring precise financial documentation.
• Handle the processing of all insurance claims within the required timeframe, ensuring timely resolution and adherence to insurance policies.

Office Management

• Maintain a clean, safe, and organized work environment by implementing 5S principles across office areas.
• Oversee the maintenance and repair of office equipment and furniture to support a functional and productive workspace.
• Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure uninterrupted office operations.
• Manage office access control systems, keeping accurate records of employee access for security and accountability.

Vendor Management

• Regularly assess vendor performance to ensure compliance with agreed service levels and uphold high-quality standards.
• Promptly and effectively address any vendor-related issues or disputes to support smooth operations and foster positive vendor relationships.
• Manage vendor payments by accurately uploading and processing invoices in the system to ensure timely financial transactions.
• Create vendor Purchase Orders (POs) in the system and prevent any invoices from rolling over to the next month to maintain financial accuracy.
• Ensure the correct processing of all monthly accruals, including those for staff, rentals, and fuel expenses.