We are seeking a young vibrant organized and detail-oriented Administrative Assistant to join our Contract and Sourcing Department. In this role, you will provide comprehensive administrative support to the team, assisting with contract management, sourcing activities, and ensuring smooth department operations. The ideal candidate will be proactive, have strong communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Provide administrative support in the preparation, review, and management of contracts and sourcing documents.
• Assist with the sourcing process by maintaining records, scheduling meetings, and coordinating communication with vendors and stakeholders.
• Prepare and maintain documentation related to contract negotiations, renewals, and amendments.
• Maintain and update databases or spreadsheets with contract and sourcing details.
• Assist in tracking and ensuring compliance with contract terms and deadlines.
• Coordinate and communicate with internal teams to gather necessary information for contracts and sourcing activities.
• Organize and schedule meetings, including internal discussions and external vendor meetings.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Ensure all contracts and sourcing documentation is filed and stored appropriately, both physically and electronically.
• Handle confidential and sensitive information in a professional and discreet manner.
• Perform other administrative duties as assigned by the Contract and Sourcing Manager.

Qualifications:

• High school diploma or equivalent; additional certifications in business administration or related fields preferred.
• Proven experience in an administrative or office support role, preferably in a contract, legal, or sourcing environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize and manage multiple tasks effectively.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with contract management software or sourcing tools is a plus.

Personal Attributes:

• Proactive and able to work independently.
• Team player with a collaborative mindset.
• Problem-solver with a positive attitude.
• Flexible and adaptable to changing priorities.

Working Conditions:

• Office-based, with occasional remote work depending on company policy.
• Occasional overtime may be required during peak contract renewal periods or sourcing initiatives.