Executive Assistant - Granger Bay

Greenpoint
Salary: Market Related
Job Type: Permanent
Sectors: Admin
Reference: CPT003962/LH

Apply before Dec 10 2024 | 26 Days left

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Vacancy Details

Employer: Time Personnel

Do you love being the right hand and assisting at Director level? We require an Executive Assistant who is highly organised, thinks one step ahead at all times, minimum 5 years’ experience with excellent administration, financial acumen and computer skills to assist this highly successful team and company based in Ganger Bay. Essential to be bilingual in Afrikaans and English, own transport, very well groomed with excellent client liaison skills.

REQUIREMENTS:

Matric, relevant tertiary qualification advantageous
Minimum 5 years of experience as a Personal Assistant
Excellent communication skills
Maturity in handling situations confidentiality and professionally
Strong computer and typing abilities
Proactive, and taking initiative
FIC knowledge and what is required to be FIC compliant as an accountable institution is a bonus
Flexible, and adaptable to change
Valid driver’s license and own transport
Some financial exposure, advantageous

DUTIES

Work with the MD and FD ensuring all meetings, events, cocktails that are hosted are managed, planned and arranged timeously
Diary Management of MD and FD and screening of calls
Ensuring that all necessary information and documentation required for daily diary activities are provided
Scheduling appointments and meetings
Able to follow up and ensure sub-contractors have submitted quotes and work is completed proficiently
Extensive liaison with clients
Manage, proofread and check standard contracts ensuring everything is fill in correctly
Manage financial basic costings for sales of products assisting with profit calculations
Typing up of quotes, contracts and confidential documents
Answering incoming calls and attending to enquiries
Dealing with email correspondence and phone calls on behalf of the Directors
Coordinate travel and accommodation arrangements for business and personal travel
Ordering of consumables and stationery
Marketing and newsletters
Coordinate courier services

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About Time Personnel

Because we specialise in Companies, not specific industries, our focus is your company’s individual CULTURE and DYNAMICS. We are a Cape Town based boutique recruitment agency, who have been running for 14 years and can, collectively, offer well over 70 years of experience to our clients. We believe each of our clients deserves our time to research and collate all relevant data around their company in order for us to present the best candidates. We do not simply send through a CV.

We ensure the MATCHING has been done to a “T”, which includes your COMPANY and CULTURE requirements, so you only receive the best and we save your TIME!

How do we deliver positive results saving you TIME?

A unique take-on process, eliminating TIME wasting for all parties concerned.
Solution driven, for when problems occur.
Experts in screening all the resumes that cross our path, ensuring we find the perfect MATCH.
Hands-on, from interview process, placement and beyond, making sure that solid relationships are cemented.
Continually keeping abreast of South Africa’s stringent Labour Laws.