Location: Vaal Triangle / Vereeniging

Salary: R15000 per month cost to company (Laptop - cell phone)

Office based position

Travel Co-Ordinator

The company, a well-established fast-growing organization with an equal opportunity policy, has a vacancy for an experienced Travel Consultant to ensure smooth operations within the Sales department and to promote its services to suitable prospective and current clients. The company is situated in the Vaal Triangle.

Academic Qualifications

• Grade 12
• A diploma in Tourism Management/Sales will be advantageous.

Individual Values and Experiences Required

• 2 to 5 years of proven experience as a travel agent, travel consultant, or in a similar role.
• Strong understanding of international travel regulations, visa applications, and work permits.
• Proficient in using booking systems and travel management software.
• Excellent communication, organizational, and negotiation skills.
• Highly fluent in Afrikaans and English 
• Ability to work independently and under pressure to meet deadlines.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Familiarity with travel insurance policies and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and travel-related software.
• Ability to solve problems quickly and efficiently in a fast-paced environment.

Competencies

• Multi-lingual language proficiency
• Strong written and verbal communication skills
• Problem-solving ability
• Ability to interact on various levels
• Interpersonal skills
• Deadline and target-driven with attention to detail
• Time management ability

Key Accountabilities

• Flight Bookings: Coordinate and manage flight reservations, ensuring best fares, routes, and schedules based on business requirements.
• Accommodation Arrangements: Book and manage hotel accommodation or other lodging options for employees on business trips.
• Work Permits and Visas: Assist in preparing and submitting work permit and visa applications, ensuring all documentation is accurate and compliant with local and international regulations.
• Travel Itinerary Management: Prepare comprehensive travel itineraries including flights, accommodation, and transportation details, ensuring smooth and efficient travel experiences.
• Transportation Arrangements: Book airport transfers, car rentals, and other necessary ground transportation as needed for employees.
• Cost Optimization: Identify cost-saving opportunities for travel arrangements while maintaining quality and efficiency.
• Compliance: Ensure all travel arrangements comply with company policies, budget constraints, and local/international laws and regulations.
• Travel Emergency Support: Aid and support in case of travel disruptions, changes, or emergencies.
• Vendor Relationships: Establish and maintain relationships with travel service providers such as airlines, hotels, and travel agencies.
• Reporting: Track and manage travel expenses, prepare reports, and provide insights on travel spending to management.