Logistics Coordinator

Somerset West
Salary: Market Related
Job Type: Permanent
Sectors: Logistics
Reference: SW005171/JM

Apply before Dec 03 2024 | 10 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

My client, well established fruit exporter based in Somerset West is looking for a Logistics Coordinator with 3 – 5 years’ relevant experience and a tertiary qualification in logistics or similar to join their dynamic team.

Purpose of the position
The Logistics Coordinator is responsible for coordinating transport and export processes of fruit to local and international customers. The incumbent ensures that orders are transported from the producer to the consumer (ship freight and/or air freight) and that all quality standards and requirements are met during this process

Requirements:

Relevant Logistics qualification
3 - 5 year’s relevant experience in a similar position
Relevant experience in Logistics systems and procedures
Team player
Task and detail oriented
Adaptable and ability to function well under pressure
Systematic and thorough
Computer Literate
Fully bilingual (Afrikaans and English)

Duties will include but not limited to:

1. Scheduling and Planning

Provide input during planning meetings for the upcoming season
Communicate weekly with shipping agent to request allocation on ships and make relevant transport available.

2. Cold Room Communication

Proactive management of relationships with cold room facilities.
Manage stock capacity
Schedule and coordinate the movement of stock to and from cold rooms.
Notify cold stores of quantities to be moved.
Arrange pallets for stock and schedule unloading processes.

3. Logistics Coordination

Receive and finalize stock allocations as received from the commercial team and follow up on any deviations.
Creation of loading instructions from stock allocations and reservation of containers.
Communication with third parties (cold storage / shipping agents / exporters) to coordinate loading instructions.
Follow-up of charging status.
Finalize shipment details on ERP system for handover to accounts department.
Drafting and providing documentation to relevant parties:
- Addendums
- Pack list
- Intakes
Sending shipment reports to customers and the commercial team.
Overview and management of logistics coordination processes:
- Loading products.
- Cold room instructions and quality inspections.
- Load messages.
- ATA (Actual Arrival Time) updates.
- Shipping instructions.
Preparation of detailed summaries of stock per container for the relevant logistics service provider.
Send summaries to relevant departments (marketing & finance) for payment processing.
Send intakes and addendums (detailed summaries per shipping container) to logistics service providers.
Request of Cost of Changes (Change of Destination, COD) from relevant export agent.
Schedule transportation.
Schedule and coordinate the physical movement of inventory.

4. Damages and Claims

Receive damage and/or claims information from cold room or producer
Pass information to finance for invoicing to cold stores.
Liaise with marketing to submit claims if necessary.
Entering information on system for tracking purposes.

5. Administration

Handle inquiries from finance, marketing and other staff

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.