Stellenbosch University

Faculty of Medicine and Health Sciences

Department of Psychiatry

Programme Coordinator (Job Level 10.1)

(One-year fixed-term contract)

Ref. TGB09/291/1024

The Department of Psychiatry at Stellenbosch University (SU) invites applications from suitably qualified candidates for a full-time position as programme coordinator for the Global Collaboration and Capacity Strengthening Centre Coordinator (Wellcome Trust project), SA MRC Genomics of Brain Disorders and SA PTSD Programme of Excellence. The position will be split into a half day post for the Global Collaboration and Capacity Strengthening component and a half day post to cover administration of the other two programmes. This one-year contract post, which is renewable for two more years, will be held in the Department of Psychiatry at the Faculty of Medicine and Health Sciences, Stellenbosch University. 

Duties: 

Duties will include, but will not be limited to:

• For the global collaboration and capacity strengthening component, the incumbent will play in a key role in coordinating a suite of capacity strengthening activities aimed at co-producing and using pre-clinical and early phase living systematic reviews, simultaneously. The coordinator will identify LMIC postgraduate students and LMIC early- and mid-career researcher volunteers for participation in the project. 

• Organising capacity building activities and meetings for all three programmes (including scheduling and onsite, hybrid, and/or remote meeting logistics as required).

• Organising and facilitating Unit meetings and assisting with any electronic requirements.

• Coordinating activities for the three African postdoctoral fellows appointed on the project.

• Recruitment of postgraduate student volunteers on the African continent.

• Record keeping.

• Assisting in composing and providing data for annual progress reports.

• Communicating programme and event updates.

• Financial administration for all components, i.e. procurement, reimbursements and assisting with advances for participant recruitment.

• Ensuring compliance with regulations, institutional policies, and sponsor requirements governing project deliverables, as well as financial policies of the institution.

• Coordinating and liaising effectively with the leadership of the Consortium and members of work packages to ensure the successful implementation of the project.

• Performing other administrative assistant duties and ensuring that enquiries are handled timeously as needed.

• Ensuring that staff contracts are renewed and processed correctly. Liaising with Human Resources as needed.