Role Purpose:

The Payroll administrator role plays a vital role in ensuring accurate and timely payment to all employees. Their responsibilities include managing employee data, verifying timesheets, and calculating salaries. Precise payroll management is essential for maintaining employee satisfaction and compliance with regulations.


Job Description:

• Check all input documents before capturing to ensure that all fields are correctly completed, and the document is properly signed off and authorised.
• Process and reconcile the referral bonuses.
• Update employee allocations
• Ensure accuracy of an employee record on the system by processing employee data and remuneration signed by relevant parties.
• Generate payroll simulation for employee, verify for errors and correct such errors,
• Update payroll system with third party benefit information by capturing tenure increases and medical insurance eligibility (Provided by the benefits specialist)
• Verify correctness of data template to source data, correct errors and upload data on the system.
• Capture new employees on system ensuring accuracy and paying attention to details using live sheet for basic information and employment contract for financial elements ensuring the salary is pro-rated correctly.
• Terminate employees, ensuring correct termination date, reason, salary is pro-rata and leave payout is processed correctly.
• Update employees banking details
• Ensure all changes processed in payroll have the relevant supporting documents.
• Process payroll input increases, overtime, bonuses, allowances, garnishees, backpays, acting allowances) on PaySpace using template and reconcile system with template.
• Providing requested information to auditors when requested within the agreed timelines.
• Handle all correspondences related to salaries verbally and in writing for internal and external clients.
• Run month end reports and reconcile each.
• Prepare and submit the EMP201 on monthly basis.
• Reconcile and Submit the UIF declaration to Labour.
• Prepare and check reports and data for accuracy by verifying correctness of input to source documentation.
• Verify that there are no errors on the system data by running positive and negative net pays before making payment.
• Respond to requests (prioritise as appropriate), investigate problems and develop remedial plans to resolve queries that have been escalated from the business within acceptable time parameters.
• Process CCMA directives and ensure correct tax codes are used.
• Do the S &T recon and upload.
• Manage leave balances and issue negative balances to the business (Team Leader to Client Director)
• Capture AOD on payroll system

 Essential Skills
• Honours / Degree / Diploma in Human Resources
• Honours / Degree / Diploma in Financial accounting
• 2 years’ experience in a payroll team with good excel skills.

Desirable Skills: 

• A proven track record in delivering against set objectives in sales, performance, quality and regulatory requirements within a contact centre environment is essential
• Pays attention to detail
• Deadline driven
• Good communication skills
• Works as a team
• Manage expectations
  

Core Behaviours:

To work with, Huntswood’s employees are described as dependable, driven and collaborative.  The job holder should be able to demonstrate they:

• Bring Your “A” Game
• Strive For Greater  
• Enable and empower all employees
• Do the right thing
• Own it
• Deliver unbelievable service