Summary

Dermalogica is looking for an organized and dynamic Debtors Administrator with attention to detail. The core purpose of this role is to be the point of call with clients as to their accounts and to collect outstanding debt.

Key Duties & Responsibilities   

1. Pro-active management of collection of amounts outstanding from clients
2. Effective and efficient general debtors administration of portfolio of clients, but not limited to:
3. Accurate, daily allocation of payments received
4. Maintenance of all hard copy documentation and information contained in the system
5. Collection of outstanding monies
6. Timeous processing of financial credits
7. Timeous resolution of queries raised
8. Weekly maintenance of the debtors age analysis with comments relating to when outstanding money is expected to be received
9. Ensure the opening order process is managed efficiently and effectively, ensuring that all supporting documents have been received before an account is opened
10. Ensure that overrides of credit limits and on hold customers are performed promptly and efficiently. When approving overrides ensure that an adequate risk assessment is performed before the approval is granted.
11. All cheques received from customers are banked timeously and accurately allocated against the customer account.
12. Staff House account is reconciled on a monthly basis
13. Petty Cash Reconciliation and Replenishment Responsibilities
14. Accurately record petty cash transaction in SYSPRO, ensuring all entries are up-to-date and correctly categorized.
15. Review and validate receipts, ensuring that expenses align with company policies.
16. Complete a full reconciliation of petty cash at the end of each month, matching the balance on hand to documented receipts and recorded transactions.
17. Compile and organize receipts, tally amounts, and prepare the request for petty cash replenishment as needed.
18. Submit replenishment requests to the appropriate manager, along with a summary of expenses, for approval and fund release.

Qualifications

• Minimum Grade 12

Experience required    

• 3 years equivalent experience
• Must have experience in SYSPRO
• MS Office proficient including Excel
• Comprehension and ability to execute full debtors and bookkeeping functions

Competencies and characteristics

• Strong verbal and written communication skills
• Ability to mobilise resources to achieve deliverables
• Ability to handle pressure
• Ability to multi-task
• Detail orientated
• Organised with strong time management skills
• Adhering to principles and values
• Delivering results and meeting customer expectations
• Following instructions and procedures

This is a permanent and full-time position will be based out of the Parktown office In Johannesburg