Job Summary: To carry out the full end-to-end function of a Creditors Clerk by fulfilling duties such as recons, invoicing, creating purchase orders and loading EFT payments whilst being able to process transactions on the company’s internal system of D3.

Key Result Areas:

Creditor KPA’s

·       Match purchase orders and GRN’s to invoices on D3.

·       Collate and match relevant documents such as delivery notes, purchase orders, invoices, GRN’s, check pricing and correct GL is used.

·       Review and investigate purchase price variances.

·       Ensure that all documents are authorised by relevant department managers before payments are released.

·       Ensure that all invoices are received timeously from regular suppliers and that all GRN’s have been raised and matched on D3.

·       Create Purchase orders for monthly accounts on D3.

·       Ensure Petty Cash Bryanston balances daily and submit petty cash request weekly.

·       Prepare payments of accounts in accordance with the strict timetable supplied.

·       Load EFT payments and maintain beneficiary lists on ABSA online.

·       Ensure pre-recons are submitted monthly as per time requested.

·       Submit supplier reconciliations, remittances, and/or proof of payment to suppliers.

·       Maintain supplier information on D3 for allocated creditors accounts.

·       Maintain reasonable housekeeping in work area including keeping filing up to date.

·       Serve as backup to Finance team when staff are absent.

·       Report any concerns regarding fraud or suspicious financial activity.

·  Ensure all information within the Finance department is kept confidential.