Divisional Payroll Manager

Gauteng
Salary: Market Related
Job Type: Permanent
Sectors: Investment Management
Reference: 111357
Employment Equity Position

Apply before Nov 22 2024 | 4 Hours left

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Vacancy Details

Employer: Bidvest Prestige

ROLE PURPOSE

Manages the divisional employment costs and directs the activities of wage staff, monitors the payroll processing objectives including audits and relevant legislative compliance (affecting employer/employee relationship).

MAIN OUTPUTS

Occupational Tasks
- Manage accurate payment of employees within the division for Permanent and Temporary Wage employees
- Oversee and manage overall company payroll objectives within the division
- Manage compliance with policies, procedures and legislation to mitigate governance risks
- Prepare monthly reports on the Wage Cost measurements as well as Operational Wage risks to the COO and Divisional Finance Manager
- Review PRP shifts and change requests to be aligned with approved costings
Manage accurate payment of employees within the division
- Compliant and accurate Wages payroll
- Determine employee costs to the company and ensure compliant and accurate payroll
- Apply and implement proper procedures and ensure compliant and accurate payroll
- Analyze and provide monthly reports on Wage journals to the Divisional Financial Manager and Divisional Finance Manager
Oversee and manage overall company payroll objectives
- Manage department strategy for the division in collaboration with the COO and Divisional Financial Manager
- Plan, organize and monitor work within the payroll environment in the division in collaboration with the Divisional Finance Manager
Payroll Reports
- Conduct (predictive analysis) business intelligence reports for payroll functions – work closely with the Divisional Finance Managers
- Divisional Measurement reports identifying risk areas and track any non-compliance.
- Divisional Wage Cost reports explaining MOM and QTQ and YOY variances
- Divisional ETI measurements, forecasting and tracking statistics
- Divisional Wage Cost analysis for Payroll Flash & CFO Quarter reports
- Divisional PRP hours analysis for Payroll Flash & CFO Quarter reports
Manage compliance of policies, procedures, and legislation to mitigate governance risks
- Compliant payroll function
- Implement procedures for managing areas within the payroll environment & customer service impact (internal and external) according to the directive of the Divisional Financial Manager
- Implement process of conducting (predictive analysis) business intelligence reporting to improve employment cost according to the directive of the Divisional Finance Manager
- Implement procedures for managing audits for payroll according to the directive of the Divisional Finance Manager
- Monitor archiving of Wage documents and paperwork
Measurement Reporting for Divisional Financial Manager and COO MOM and YOY reporting
- Leave cost analysis
  - Divisional Leave Balances
    - Submit accurate and timeous Bi-weekly report on progress to GMs
    - Extract leave balance for all prefixes and distribute to Ops / GMs / RWAs
    - Scrutinize high leave balances and communicate to Ops / GMs / RWAs / FMs
  - Leave Credit
    - Submit accurate and timeous Bi-weekly report on progress to GMs
    - Drive wage efficiencies by managing the accuracy of payroll
    - Report Budget VS leave balances actuals to Divisional Finance Manager & COO
  - Leave Replacements
    - Submit accurate and timeous Bi-weekly report on progress to GMs
    - Drive replacements daily
  - Leave credit vs Leave Replacements
    - Report Budget VS leave replacements actuals to Divisional Finance Manager & COO
  - TEMP employed longer than 3 months
    - Late Terminations
    - Excessive overtime
    - All allowances
    - Prolonged absenteeism
    - Rate of Pay comparisons
    - ETI
    - Foreign Nationals vs National checking ID & Work permit accuracy and compliance
    - TEMP onboarding accuracy
    - Summary of Archiving Wage documents and paperwork
    - Report on staff movement and headcounts
Operational Wage Workforce Management with GMs / Divisional Finance Manager & COO • Manage accurate use of Contractual Temp on Time & Attendance
- Analyze and Drive reduction of leave cost on Balance Sheet
- Manage and monitor Wage costs
- Manage compliance on TEMP employed longer than 3 months
- Manage Termination processes done on time
- Drive excessive overtime based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
- Analyze all allowances based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
- Monitoring staff movement (Terminations, New Hires, Promotions and transfer to Permanent positions)
Training
- Weekly Training of the Wage Administrators in accordance with the National Payroll training schedule
Meetings
- Feedback on Monthly GM’s meeting
- Schedule Operational Meetings in the division to discuss Wage issues
- Operational One on One sessions where required
- Attend Bi-weekly/monthly GMs / Finance Manager-Payroll/ Divisional Finance Manager & COO meetings

QUALIFICATIONS AND SKILLS
The Applicant must meet the following requirements:

Payroll Diploma or Degree in Finance with Payroll experience
South African Payroll Association - Professional Certification
Grade 12
Code 08
Minimum 10 years at a Payroll Management level, with practical monthly reconciliation to confirm balance due, processing of monthly payments, Payroll Tax knowledge, application of ETI legislation, UIF, and Skills Legislation, SARS Regulation, Compliance to Safety Health Environmental Risk and Quality (SHERQ), Compliance to relevant Labour and Equity Legislation Laws, Compliance with COIDA, Compliance of Tax and Company Statutes, Human Resources Management, Payroll Theory and Application, Payroll Accounting, Business Intelligence Reporting and Payroll Audits
All employee related legislation (e.g. BCEA, EEA, SDA, UICA, WCA etc.), including sections of Labour Legislation (LRA), and 4th & 7th Schedules to the Income Tax legislation and related Bargaining council regulations
MS Excel, MS Outlook (Intermediate skill level), SAP knowledge

FUNDAMENTAL COMPETENCIES

Accuracy
Result orientated
Stress tolerance
Written communication
Functional/ Technical skills
Management Concepts and Applications
Problem Solving
Customer / Client Focus
Planning ability
Analytical
Relationship building
Trust and Honesty
Compassion and Empathy

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About Bidvest Prestige

Bidvest Prestige is the largest and leading specialist in world-class outsourced solutions in Southern Africa, Mauritius and Namibia. We boast a highly skilled workforce and have been a prominent force in the cleaning industry since 1993.

A company with a rich history in the South African landscape, Bidvest Prestige boasts a national footprint as well as international ties in Mauritius and we have been fundamental in the establishment of various industry organisations ensuring the integrity of our company and our people towards our clients.

We’re always looking for the best people. If you want to join the dynamic Bidvest Prestige team, view the latest vacancies and apply on our career portal.