KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll. Applications submitted through any other platform will not be considered. 

Duties and responsibilities:

•    Handle office administration including but not limited to compiling reports, filing, orders, telephone appointments, queries and capturing of data on computer system.

•    Responsible for the diary planning of HIV division.

•    Responsible for meeting administration.

•    Receive quests and arrange functions where necessary.

•    Coordinate training of peer educators.

•    Coordinate Health and Wellness activities/awareness campaigns.

•    Capture data, analyse and write of reports.

•    Report fault and general maintenance and follow-ups.

•    Assist with financial administration of HIV division.

•    Assist with budget planning and budget of external funding.

•    Travel to other UFS campuses as required to assist with HIV activities.

•    Perform any functions assigned by the HIV Coordinator.

Inherent requirements:

•    Grade 12 on NQF level 4.

•    A minimum of one (1) relevant working experience relating to the duties and responsibilities.

•    Minimum of one (1) year experience in the HIV field. 

•    Valid Driver’s license (motor vehicle).

Recommendations:

•    Minimum of one (1) year experience in office management.

•    Experience in financial administration/management.

•    Experience in proposal writing for external funding.

•    PDP License (for transporting students, when necessary, to campaigns).

 

Required competencies: 

•    Results orientated:

o    The ability to be reliable, responsible, dependable and to fulfil obligations.

o    The ability to deal calmly and effectively with high stress situations. 

•    Strategic thinking:

o    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner. 

o    The ability to plan work and to follow plans.

•    Business acumen:

o    Proficient in using MS Office.

•    Leading:

o    The ability to maintain high levels of personal motivation, energy and enthusiasm.

o    The ability to be cooperative with others, display good-natured attitude, and encourage people to work together.

•    Building coalitions:

o    The ability to be self-assured and at ease with people in all types of social situations.

o    The ability to interact with others and establish personal connections with people.

Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. 

•    A detailed curriculum vitae and cover letter.

•    Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);

•    A copy of your identity document (ID);

•    Proof of registration with a Professional Body (if applicable);

•    A copy of your driver’s license (if applicable);

•    Confirmation of employment of your current employer / last employer (only applicable to external applicants).

Assumption of duties:

As soon as possible.

Closing date:

8 November 2024.

Salary:

The annual remuneration package, including benefits is: R365 979.80 – R459 263.33 per annum depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits: 

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 7659 or email SejanamaneP@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at:   EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.