An Accounting firm based in Port Elizabeth is seeking a HR and Recruitment Assistant.

Duties:

Recruitment:

·        Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.

·        Maintain the applicant tracking system and ensure data accuracy.

·        Coordinate pre-employment checks, such as reference and background checks.

·        Screen CVs and conduct the first interview for open vacancies

·        Reference checks for all employees.

·        Ensure proper administration of all CVs and communications with candidates

·        Acting as a recruitment representative for the Company

·        Assisting with creating relevant job specs for vacancies within the firm.

·        Post adverts on relevant platforms and liaise with recruiters on vacancies within the firm

Graduate Recruitment:

·        Show initiative and creativity in graduate recruitment ideas.

·        Arranging and coordinating Career days and fairs with relevant universities and local schools together with Companies recruitment committee.

·        Co-ordinating and reviewing of potential graduate CV’s

·        Coordinating graduate induction, job shadowing, and vac work throughout the year.

·        Responsible for ensuring there is an adequate pipeline of trainees for future contracts.

·        Run Graduate recruitment programme (obtaining marks from students, interviews, general coordination of programme)

·        Run graduate recruitment events

Onboarding and Offboarding:

·        Help organize and prepare new employee onboarding materials and schedules.

·        Assist with new employee orientation and ensure that required paperwork is completed.

·        Support the offboarding process, including collecting equipment, completing all paperwork, and conducting exit interviews.

·        Induction, paperwork, and payments for vac students 

Employee Records and Data Management:

·        Maintain accurate and up-to-date employee records, including personnel files and digital records.

·        Generate HR-related reports and documentation as needed.

·        Ensure confidentiality and data security.

HR Communications:

·        Prepare and distribute HR-related communications, such as announcements, policies, and procedures.

·        Assist in organizing HR-related events, meetings, and training sessions.

·        Responsible for creating content for all employee communications and assisting with coordination of employee meetings

Benefits Administration:

·        Assist in benefits enrolment, changes, and inquiries.

·        Coordinate benefits-related paperwork and assist employees with benefit questions.

·        Leave and Attendance:

·        Help in tracking employee attendance and leave balances.

·        Process leave requests and ensure accurate records.

·        Handling leave queries from employee and reconciling leave balances & overtime accrued

General Administrative Tasks:

·        Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.

·        Order and maintain HR supplies and materials.

·        General Admin duties – typing up forms, org charts, seating plans, making induction files for HR

Culture:

·        Assist and co-ordinates internal team functions and company events i.e., team-building, employee days, and year-end function

Compliance Assistance:

·        Assist in ensuring the firm's compliance with HR-related laws and regulations.

·        Keep HR policies and procedures up to date.

·        Compliance with the firm’s System of Quality Management (SOQM), policies and procedures.

·        Compliance with the firm’s Employee Code of Conduct which consists of the firm’s HR policies, SAICA, IRBA and IESBA Codes of Conduct.

·        Ad hoc duties as requested by the HR manager and directors