Vacancy Details
Employer: Stellenbosch University
Stellenbosch University
Division of Student Affairs
Centre for Student Life and Learning (CSLL)
Coordinator: Unit for Student Governance (CSLL) (Job Level 10)
(Tygerberg Campus)
Ref. SSLL/273/1024
Kindly note that only South African citizens from the designated groups will be considered for the position.
The primary goals of the Division of Student Affairs, which reports to the Deputy Vice-Chancellor: Learning and Teaching, are to provide systemic-holistic support and development opportunities to students and to promote coherent cooperation among all institutional role players (especially students and faculties) with a view to advancing the goals of Stellenbosch University (SU) and its students.
At the Centre for Student Life and Learning (CSLL), our primary motivation is to cultivate transformative learning and leadership through diversity in all student communities, empowering impactful contributions in and beyond the University for a better South Africa.
The incumbent reports to the Manager: Unit for Student Governance, within the CSLL.
The coordinator’s role at the Unit for Student Governance is to support the Unit Manager in the following:
* Providing leadership development training and administrative support for the Tygerberg Students’ Representative Council (TSRC), Academic Affairs Council, Societies Council, Student Parliament, election convenors, and Tygerberg Postgraduate Students’ Representative Council (TPSRC).
* Maintaining sound knowledge of institutional and student structures in order to manage or refer daily general enquiries successfully, thus supporting the student body at SU’s Tygerberg campus as well as the broader University.
* Creating continuity and smooth transitioning in all student structures from one term of office to the next to ensure service delivery at a professional level to SU’s student body at Tygerberg.
Duties:
Student leadership support
• Supporting the Tygerberg Students’ Representative Council (TSRC), Tygerberg Postgraduate Students’ Representative Council (TPSRC), Societies Council, Academic Affairs Council, Student Parliament and election convenors in executing their duties under the Student Constitution.
• Coordinating leadership development training opportunities for the TSRC, TPSRC, Societies Council, Academic Affairs Council, Student Parliament and election convenors.
• Creating, with the support of the Unit Manager and in collaboration with student leaders and the relevant departments at the Faculty, frameworks and guidelines for feedback engagement processes (including TSRC evaluation panels) to ensure accountability on agreed deliverables within the student governance space.
• Aligning TSRC programming with SRC programming at the Stellenbosch campus to ensure intercampus student governance collaboration.
• Coordinating, in collaboration with the Manager: Unit for Student Governance and the Manager: Unit for Experiential Learning Manager, the implementation of co-curriculum programmes at the Tygerberg campus.
• Ensuring smooth transitioning from one term of office to the next by coordinating the following activities in consultation with the Unit Manager and student leaders:
TSRC and TPSRC camps;
annual intercampus student governance engagement opportunities,
TSRC honorary colours ceremony and other ceremonies, as requested;
TSRC/TPSRC training and handover sessions; and
TSRC inauguration ceremony.
General office management
• Coordinating the TSRC/TPSRC Office and handling general enquiries and referrals.
• Coordinating the assets management of the Office, general maintenance and supplies.
• Coordinating network registration and access card activation for new TSRC/TPSRC members.
Financial management
Providing direct support to the Unit Manager by:
• loading all payments on the Student Governance cost centre at Tygerberg;
• ensuring that all student societies at the Tygerberg campus have their own cost centres as required by the Student Constitution; and
• providing financial management training and support to all treasurers of societies by complying with SU financial protocols to ensure effective cost centre management.
Required Skills
- Excellent Verbal And Written Communication Skills
- A Relevant University Degree.
- Two Years’ Experience In And In-Depth Understanding Of A Higher Education (HE) Environment: 2 to 3 years
Candidate Requirements
Requirements:
The incumbent must present proof of the following as an absolute minimum:
• A relevant university degree.
• Two years’ experience in and in-depth understanding of a higher education (HE) environment, or at least two years’ work experience in a position similar to this one in an HE environment.
• The ability to slot directly into and comply with processes of student management regarding SU policies and protocols within the Division of Student Affairs.
• The ability to engage with a variety of internal staff and students to ensure effective student leadership development and support.
• Excellent verbal and written communication skills, including delivery of accurate Student Governance administrative reports according to deadlines.
• The ability to function as a proactive member of a larger team across campuses and to handle conflict fittingly.
Recommendations:
• An understanding of the HE landscape in the South African context.
• An understanding of student leadership development and governance in HE in South Africa.
• Relevant experience of facilitating leadership development and training for positional student leaders in a student governance space.
• The ability to create an enabling environment for student leaders to co-create and take ownership of student governance policies.
• An established network within national leadership organisations and student governance in the South African HE context.
• A record of participation in student leadership initiatives at a university or other HE institution.
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About Stellenbosch University
Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country’s highest proportions of postgraduate students of which almost ten percent are international students.
The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape Winelands. The University has ten faculties, of which eight – AgriSciences, Arts and Social Sciences, Education, Engineering, Law, Science, Theology and the larger part of Economic and Management Sciences - are located on the main campus in Stellenbosch with the Faculty of Health Sciences situated on the Tygerberg campus and the Faculty of Military Science in Saldanha. The University's Business School is situated at the Bellville Park campus.
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