Job Purpose:

Responsible for ensuring that orders are placed, and goods received, as directed. This involves preparation of proforma orders and placement of orders with suppliers.

This position will be based in Greenpoint. 

 Key Responsibilities:

• Prepare proforma orders and costings as advised by planner
• Place approved orders with supplier, ensure all necessary paperwork received and processed as per company requirement (ensures all suppliers are certified and have signed contracts)
• Ensures Master Data accuracy w.r.t suppliers; contract and item data
• Stipulate and manage any specific order requirements as instructed by the buyer and/or planner
• Liaise with suppliers re: tracking deliveries, sample requirements, and manage accordingly
• Track orders with suppliers weekly to ensure that production on schedule as per order
• Communicate effectively w.r.t delivery dates especially when there are delays (to planners, buyers & product coordinator)
• Be aware of any changes re. pricing, costing, delivery dates and report to planner accordingly
• Establish and maintain good supplier relationships, keeping them informed of supplier policy and any changes thereto
• Handle damages and credit requests with supplier and notify accounts of pending credits/payments
• Price label/barcode management – processing on Syspro, management with suppliers
• Updating of shipment statuses on Syspro
• Onboarding new products on middleware - input of all relevant product data into costing portal and ensure orders are placed together with the planners.
• Import costings from suppliers in Middleware and ensure supplier’s specification as per buyers’ specifications.
• Dealing with suppliers to ensure specifications are met on new and existing products to ensure we maintain our quality on existing and new products
• Red flag urgent orders with shipping
• Manage supplier relationships and handle day to day correspondence regarding product onboarding
• Manage sampling requests /deliveries
• Check pre-shipment images of existing product
• Finalize costings on portal for new products ie ensure accuracy and completeness for buyer to work on
• Brief in price changes
• Update Homeware Buyplans

 Technical Skills:

• Grade 12
• Relevant administrative experience gained over 5 years
• Purchasing /stock systems experience
• MS Office competency (especially Excel)
• Good organizational ability & strong numeracy skills
• Experience with Syspro advantageous
• Knowledge of import/export procedures advantageous

Behavioural Competencies:

Disciplined, organized, pays attention to detail, is thorough and can take responsibility for work generated.  Excellent communication skills dealing with suppliers, retail outlets and internal departments.  Must demonstrate an ability to show initiative and must be able to work unsupervised (although direction will be provided).