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Travel Bookings Administrator - Contract

Cape Town
Salary: Market Related
Job Type: Permanent
Sectors: Admin Travel & Tourism
Benefits: Dependent on experience
Reference: CPT003912/Jol

Apply before Nov 20 2024 | 6 Days left

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Vacancy Details

Employer: Time Personnel

Are you immediately available to take on a 6 month contract?Join our exciting clients team based at the Waterfront working from their dynamic new upmarket offices to manage their travel portfolio for their employees and contractors. Experience is required for Domestic & International travel using online travel booking platforms, reservation systems, ticketing procedures - flights, accommodation, visas etc.We require your vibrant attitude, energy and commitment to manage their team that travels extensively - flights, accommodation visas etc.

REQUIREMENTS

Matric, relevant qualification in travel and tourism advantageous
Minimum of 2-3 years of experience as a travel agent or coordinator
Strong knowledge of domestic and international travel destinations
Experience in online travel booking platforms, reservation systems, and ticketing procedures
Multitasking, prioritizing and manage time effectively
Attention to detail to ensure accuracy in bookings, itineraries, and travel documents
Problem-solving skills to address travel-related issues and conflicts promptly
Fluency in multiple languages is a plus, depending on specific employee groups
Visa appointments and paperwork experience to a certain extent
Microsoft Office Suite i.e. word, excel, PowerPoint and Visio – intermediate to advanced level of proficiency
Sage x3 experience essential
Experience in handling complex travel arrangements, including group bookings, corporate travel, and international destinations
Knowledge of current industry laws, regulations, and ethics pertaining to the travel industry

DUTIES

Keeping track of travel and costs arrangements
Correspondence with the travel agent, employees, and Head of Teams
Ensuring that travel request forms and approvals are maintained and filed
Interacting with clients and employees to determine their travel requirements, preferences, and budget constraints
Researching and providing appropriate travel options, itineraries, and packages to get the best SLAs in place as well as the best prices
Booking flights, accommodations, transportation, covid testing, vaccinations, and other travel-related services on behalf of clients and employees
Advising clients and all employees on travel regulations, visa requirements, and insurance options
Driving all communications with regards to clients and all employees on travel & accommodation arrangements
Handling various administrative tasks, including preparing and maintaining travel records, purchase orders, invoices, and booking confirmations
Developing and maintaining relationships with travel suppliers, such as airlines, hotels, and service providers
Staying updated on industry trends, new travel destinations, and special offers to provide employees and the Office Manager with the most relevant and value-added advice
Assisting employees with travel emergencies, changes, cancellations, and rebooking as required
Supporting the full turnkey process of bid submissions and all the logistics entailed
Supporting the Marketing & Communications team with travel and logistics for conferences and events

Salary: R negotiable dependent on experience

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About Time Personnel

Because we specialise in Companies, not specific industries, our focus is your company’s individual CULTURE and DYNAMICS. We are a Cape Town based boutique recruitment agency, who have been running for 14 years and can, collectively, offer well over 70 years of experience to our clients. We believe each of our clients deserves our time to research and collate all relevant data around their company in order for us to present the best candidates. We do not simply send through a CV.

We ensure the MATCHING has been done to a “T”, which includes your COMPANY and CULTURE requirements, so you only receive the best and we save your TIME!

How do we deliver positive results saving you TIME?

A unique take-on process, eliminating TIME wasting for all parties concerned.
Solution driven, for when problems occur.
Experts in screening all the resumes that cross our path, ensuring we find the perfect MATCH.
Hands-on, from interview process, placement and beyond, making sure that solid relationships are cemented.
Continually keeping abreast of South Africa’s stringent Labour Laws.