Accountant Duties

Debtors Control & Invoicing

• Prepare billing schedule for the month ahead
• Update and confirm construction timeline schedule
• Capture debtor invoices on pastel
• Reconcile invoices on pastel to the billing schedule then email
• Process sundry invoices eg; Atec, grass cut, fines and other recoverable expenses
• Create new debtor accounts for property transfers which went through in the month
• Update and maintain the sales schedules for stats purposes
• Prepare welcome email to the new debtors and email the invoices due.
• Credit the old debtor according to date of transfer and close off the account
• Confirm interest to be charged, then process overdue customers
• Select customer statements to be emailed and check each account for errors before emailing
• Tend to account queries and requests
• Reconcile debtors on age analysis & correct if any errors found
• Prepare debtor journals and Credit notes and ensure they are properly authorised and signed off
• Send reminders/make calls to overdue debtors - escalate problem accounts to Estate manager
• Submit overdue list for whatsapp to Estate manager
• Update and verify debit orders to be submitted with notes on the 1st of the month

Creditors Control & Payments

• Verify supplier invoices to be paid against payment schedule received and submit for loading
• After payments have been released, check if all transactions are successful
• Reconcile card invoices on schedule/purchase order to transaction on bank account
• Process creditor/supplier invoices on Pastel
• Prepare suppliers/creditors reconciliation with age analysis
• Creditors Queries – follow up on outstanding invoices or disputes on statements

Reconciliation of Access Income and Petty cash

• Verify petty cash invoices to schedule and reconcile balance on hand
• Capture petty cash invoices on pastel
• Reconcile access card income with schedule and cards on hand

Manage Cash book

• Import credits/deposits from bank account into pastel bank manager
• Allocate deposits/ credits to appropriate accounts eg; debtor/general ledger if not already mapped
• Import payments from bank account into pastel bank manager
• Allocate payments to appropriate accounts eg; supplier/general ledger & provide description notes
• Reconcile bank account

Prepare Monthly Management Accounts

• GL administration
• Process all monthly journals and reallocations
• Prepare recons for balance sheet GL accounts
• Allocate income generated from community centre bookings
• Update and maintain fixed assets register