About:

We are a dynamic linen manufacturing company located in Kya Sands, comprising 23 dedicated employees. We are currently seeking a well-presented individual to join our team in the role of Office Administrator.

Job Summary:

The Office Administrator will provide comprehensive administrative support to the team, focusing on quoting, invoicing, record keeping & general office duties. Mature and responsible person, as accuracy and attention to detail are paramount. Needs to be able to follow company procedures, handle pressure and adapt as necessary. 

Quoting:

• Prepare and issue quotes for clients based on requests and specifications.
• Maintain an organized database of quotes and follow up on outstanding quotations.

Invoicing:

• Generate and send invoices to clients in a timely manner.
• Ensure accuracy of invoices, including pricing and terms.
• Monitor and manage accounts receivable, following up on overdue invoices. 

Stock Maintenance:

• Conduct regular stock checks and maintain accurate records of inventory levels.
• Assist with the implementation of efficient stock control processes.

General Administration:

• Provide administrative support to team members as needed, including -but not limited to- assissting internal sales, taking and delegating calls, liaising with suppliers.
• Maintain filing systems, both electronic and physical.
• Assist with scheduling appointments and meetings when necessary.
• Ensure website orders are processed and completed in a timely manner.

Customer Service:

• Respond to customer inquiries and provide support regarding quotes and invoices.
• Develop and maintain positive relationships with clients and suppliers.