Job Title: Creditors Clerk

Job Purpose:

The Creditors Clerk will be responsible for handling all financial transactions related to the company's creditors. This includes processing invoices, reconciling accounts, maintaining financial records, and ensuring the timely and accurate payment of bills.

Key Responsibilities:

1. Invoice Processing:
• Receive and verify invoices for goods and services.
• Ensure that invoices are correctly matched to purchase orders and goods received notes.
• Accurately capture supplier invoices into the accounting system.
2. Account Reconciliation:
• Reconcile supplier statements with the ledger.
• Resolve discrepancies by working with suppliers and internal departments.
3. Payments:
• Prepare and process electronic transfers and payments.
• Ensure payments are made in accordance with agreed-upon terms and conditions.
• Maintain a schedule of payment due dates to ensure timely payments.
4. Supplier Liaison:
• Communicate with suppliers regarding queries, discrepancies, or outstanding issues.
• Respond to inquiries from suppliers about the status of payments.
5. Financial Reporting:
• Assist in month-end closing by providing reports on the status of creditors.
• Ensure accurate records of all financial transactions related to creditors.
6. Internal Controls:
• Maintain confidentiality of financial information and ensure adherence to internal control policies.
• Assist in the development of procedures and controls related to creditors.
7. Administration:
• Maintain a proper filing system for all creditor-related documentation.
• Assist with other administrative duties related to finance as needed.