Company: Residentia Trust (Pty) Ltd

Location: Main Road, Wellington, 7655

Salary: Market Related

Industry: Property Management

Position Start Date: 01 November 2024 or earlier if available. 

South African Citizens Only

Residentia Trust is one of the leading Managing Agents in the Western Cape, with a reputation for delivering outstanding property services. Since 1968, Body Corporate, Homeowners and Property Associations have trusted us to manage their residential and commercial property investments.

Our fast-paced, ever-growing company requires a Property Portfolio Assistant to join our dynamic team. This position reports to the Property Portfolio Manager and will assist the Property Portfolio Manager with her duties. 

KEY DUTIES

ADMINISTRATION

• Manage the office stationery, consumables and inventory.
• Arrange the printing, posting or courier of documents.
• Assisting with stakeholder queries.
• Assisting the Property Portfolio Manager in respect of any work or function to be undertaken on behalf of the Body Corporate by outside contractors or service providers.
• Other admin functions as required from time to time.

SECRETARIAL

• Attending to agendas, proxies, voting slips, nominations, drafting and typing of meeting minutes.
• Levy Increase letter to be distributed to owners within 14 days of AGM
• AGM notices distributed within regulatory timelines
• Client requests and queries to be addressed within 2 days of receipt thereof.
• Storing and Maintaining:
  • Minutes of meetings and minute books
  • Resolutions
  • Attendance registers
  • Register of members, sectional title bond holders and attendance register
  • Participation Quota of each member
  • Conduct and Management rules
  • Insurance policies
  • Permanent relevant records of the Body Corporate / HOA Employee records
• Preparing and dispatching of all notices to members of the Body Corporate / HOA.
• Compilation, typing and distribution of circulars and/or newsletters (as collated by trustees).
• Adherence, compliance and ensure up to date with all Regulatory rules and regulations as well as conduct and management rules.