Candidate Requirements

Key Responsibilities:

• Front office duties, including answering the telephone, directing calls, and welcoming guests.
• Organizing and scheduling meetings and appointments.
• Keeping the filing system up to date.
• Managing office supplies, including stationery and groceries, and ensuring the office is well-maintained.
• Liaising with suppliers for facility management (cleaning, catering, security).
• Managing cleaning staff and overseeing the general office condition, arranging necessary repairs when required.
• Assisting senior management as a PA with tasks such as booking flight tickets and accommodation, and handling special requests.
• Generating approved orders and managing month-end invoices using Pastel and Sage Intacct.
• Handling communication between the Admin department and other offices.
• Assisting with any special requests from management.

Requirements:

• Matric certificate.
• 2-3 years of experience in office administration.
• Proficiency in the Microsoft Office suite (Word, Excel).
• Basic knowledge of bookkeeping with experience in Pastel being advantageous.
• Bilingual in English and Afrikaans.
• Excellent organizational skills, time management, and attention to detail.
• Strong communication skills, both verbal and written.
• A hands-on approach with experience in office machines (printers, copiers, telephone systems).
• Ability to multitask and prioritize tasks efficiently.

If you are a proactive individual who enjoys taking ownership of your role and contributing to a welcoming office environment, we would love to hear from you!