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Procurement Officer

Cape Winelands
Salary: Market Related
Job Type: Permanent
Sectors: Engineering Logistics Manufacturing
Reference: SW005037/AM

Apply before Nov 27 2024 | 22 Days left

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Vacancy Details

Employer: Helderberg Personnel cc

A well established electrical engineering concern based in Techno Park, Stellenbosch, is seeking to employ a a Procurement Officer to join their team. The Procurement Officer will work closely with other Company Divisions (production, finance, product development, and logistics) to ensure that product manufacturing runs smoothly.

The Procurement Officer will be responsible for specialized and general material procurement, procurement planning, inventory management, outsourcing of manufacturing services, and supplier management. A key performance-indicator is the continuous availability of materials against planned production activities.

Key tasks and outcomes include:

Primary: Supplier Management:

Identify suppliers based on supply ability, reliability, quality, and other applicable criteria
Establish clear commercial and contractual terms with suppliers, including preferential supply, discounted pricing, payment terms, stockholding, etc.
Evaluate suppliers on an on-going basis
Develop and maintain key supplier relationships to instill a “partnership” approach
Identify potential suppliers to be develop for specific new key materials of services. Collaborate with product designers in this regard
Monitor suppliers to identify risks that can affect the Company, and communicate this to the management team. Assist in developing strategies to handle risks

Purchasing and Inventory Management:

Participate in the integrated production planning process to determine purchasing needs and provide planning lead times
Monitor in house inventory and take pro-active steps to (1) replenish consumable type items and (2) to purchase long lead items or strategic items.
Obtain quotes, prepare and issue purchase orders.
Collate purchasing to achieve a cost-effective balance in the purchasing process, taking account of (1) different manufacturing jobs in progress or in planning, (2) pro-active needs or opportunities, and (3) preferred suppliers with expanded inventory variety.
Monitor and control delivery progress on orders, focusing on on-time delivery versus planning
Communicate status on orders and purchasing/delivery risks to the management team
Expedite order deliveries as required.
Handle supplier non-conformances as needed
Identify and monitor cases where quoted prices vary from the actual price
Enter and maintain material item data on the Pastel Manufacturing system (Codes, Descriptions, and other metadata)

Cost Control:

Develop and implement strategies for cost and value improvement
Conduct cost analysis on significant material and service purchases to identify trends and opportunities. Monitor and report key purchasing metrics

Compliance and Quality Control:

Comply with the Company’s policies and procedures, code of conduct/ethics, and applicable laws and regulations.
Support the incoming inspection function to ensure incoming materials meet the required specifications and standards. Engage with suppliers on corrective action

Cross-Functional Collaboration:

Work closely with other divisions including production, finance, product development and logistics to align procurement activities with business planning
Participate in the integrated forecasting and demand planning process

Documentation and Reporting:

Maintain accurate records of all procurement activities, including purchase orders, supplier contracts, and inventory reports
Maintain daily records on active order status and progress
Prepare regular reports on procurement performance, cost savings, and supplier performance

Secondary / Additional duties:

Position requires independent analyses, communication and problem solving.
Work is performed with little supervision and requires initiative and judgement
Other duties as required or allocated.

Requirements include:

Drivers License with own/ reliable transport
Working onsite in an office environment
A suitable tertiary qualification in technical/engineering or commerce fields
A further qualification in purchasing or supply chain management is desirable
5+ years of experience in technical procurement, preferably in an engineering or manufacturing environment
Proficiency in Pastel and Microsoft Office Suite (Excel, Word, etc.)
Supply Chain Management: understanding of procurement best practices, market trends, and overall supply chain management
Compliance and Quality Control: Awareness of laws, regulations, and company policies related to procurement
Electronics Industry Knowledge (beneficial): Familiarity with electronic components and production processes is advantageous

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About Helderberg Personnel cc

Based in Somerset West, Helderberg Personnel was established in 1998. The company initially started doing placements in the Helderberg Basin and over the years expanded nationally. Our background has proved to be invaluable in providing a high standard of recruitment, screening, evaluation and placement of candidates.

Our Value proposition:
The true value proposition of the Helderberg Personnel brand is our commitment to attending to our clients’ needs, culture and values and to ensure that, through comprehensive interviews with candidates, the overall match is determined to ensure a long term relationship. The identity of the client remains confidential at all times. We understand that our function is to ensure that the candidate must become a strategic partner to a business instead of a mere employee. Helderberg Personnel has achieved a steady growth over the last years and we have evolved into one of the leading agencies in the region. We have made placements cross functional, cross industry and up to senior management level.