- Stellenbosch
- Salary: Market Related
- Job Type: Permanent
- Sectors: Admin
- Reference: ANO/250/0924
Vacancy Details
Employer: Stellenbosch University
Stellenbosch University
Division for Research Development
Administrative Officer (Job Level 10)
(Stellenbosch Campus)
Ref. ANO/250/0924
Duties:
The main duties for this full-time permanent position will be the coordination of the DRD capacity building programme, DRD information sessions to researchers, as well as the DRD Early Career Skills Development (ECAD) programme.
DRD capacity building programme and information sessions:
• Coordinating the DRD capacity building programme and information sessions.
• Setting up of the annual schedule calendar, in collaboration with the Director: Research Information and Strategic Initiatives.
• Handling workshop/sessions arrangements (venue/online, catering (if required), workshop/information session materials, registrations, queries, etc.).
• Drafting workshop/information session invitations, as well as handling the marketing and communication of events.
• Liaising with venue organisers (if required) and workshop/information session facilitators.
• Processing payments to service providers.
• Post-workshop/information session evaluation, data capturing and processing for reporting purposes.
• Providing data and budgeting information on the programme/sessions, as needed.
ECAD programme:
• Administrative support to the ECAD programme.
• Acting as administrative liaison between mentees/mentors, DRD and academic coordinator of the ECAD programme.
• Arranging mentee meetings/interviews with the coordinator of the ECAD programme.
• Organising and coordinating mentor-mentee events.
• Financial administration of the ECAD programme
• Record-keeping and providing data related to the ECAD programme.
• Providing information on ECADs for marketing and communication purposes.
Required Skills
- Excellent Interpersonal Skills.
- A Relevant Post-School Qualification (NQF 6), As Well As Two Years’ Relevant Experience.: 2 to 3 years
- Excellent Computer Proficiency With Regard To The Microsoft Office Package, Specifically MS Excel.
Candidate Requirements
Requirements:
• A relevant post-school qualification (NQF 6), as well as two years’ relevant experience.
• Excellent computer proficiency with regard to the Microsoft Office package, specifically MS Excel.
• Excellent interpersonal skills.
• The ability to function independently and effectively within a team.
• Excellent communication skills.
• Excellent organisational skills.
• Attention to detail and a sense of responsibility.
Recommendations:
• Experience with SU’s financial systems.
• Knowledge of research administration at a higher education institution.
• Knowledge and experience in the application of social media platforms (Facebook, Twitter, YouTube, etc.).
• Knowledge of Adobe Creative Suite: Photoshop, Illustrator, InDesign, Premier Pro.
• Knowledge of e-communication platforms: Everlytic (newsletter), SYMPA (mailing lists).
• Knowledge of website management software: SharePoint, WordPress.
• Knowledge of content creation platforms: Canva, CanvaPro.
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About Stellenbosch University
Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country’s highest proportions of postgraduate students of which almost ten percent are international students.
The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape Winelands. The University has ten faculties, of which eight – AgriSciences, Arts and Social Sciences, Education, Engineering, Law, Science, Theology and the larger part of Economic and Management Sciences - are located on the main campus in Stellenbosch with the Faculty of Health Sciences situated on the Tygerberg campus and the Faculty of Military Science in Saldanha. The University's Business School is situated at the Bellville Park campus.
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