Vacancy Details
Employer: Arvo
Job Title: Debtors Clerk
Location: Woodstock.
About Our Client: Our client is a leading provider of quality tools, equipment, and supplies for the jewelry and watchmaking industries. They are committed to delivering exceptional service and products to their customers, and they value efficient and effective sales administration as a key component of their operations.
Job Summary: The Debtors Clerk is responsible for monitoring and managing the accounts receivable of the company. They are tasked with ensuring that outstanding invoices are collected in a timely and efficient manner, maintaining accurate records of all transactions, and resolving any payment discrepancies or issues. Assisting with booking collection or couriers, sea freight, airfreight.
Duties and Responsibilities:
- Invoice Generation: Create and send invoices to customers or clients for goods or services rendered, ensuring accuracy and compliance with company policies.
- Billing Queries: Address customer inquiries related to billing, payments, and account balances promptly and professionally.
- Payment Tracking: Monitor and track payments received from customers, recording them accurately in the accounting system.
- Aging Analysis: Regularly review accounts receivable aging reports to identify overdue invoices and take appropriate actions to collect outstanding amounts.
- Collections: Contact customers with overdue balances via phone, email, or mail to request payment
- Payment Processing: Record and allocate payments received, ensuring they match outstanding invoices and apply any necessary adjustments or credits.
- Reconciliation: Reconcile accounts receivable sub-ledgers with the general ledger to ensure accuracy and completeness of financial records.
- Customer Account Maintenance: Update customer records with changes in contact information, credit limits, and payment terms as needed.
- Reporting: Prepare and provide regular reports on accounts receivable aging, collections efforts, and other relevant financial metrics to management.
- Documentation: Maintain organized and accurate records of all accounts receivable transactions, correspondence, and payment history.
- Team Collaboration: Collaborate with other departments, such as sales and customer service, to resolve payment and billing issues and improve the overall customer experience.
Qualifications:
- A high school diploma or equivalent is required, with some accounting and proven debtors experience
- Strong attention to detail and organizational skills.
- Proficiency in accounting software and Microsoft Excel.
- Excellent communication and customer service skills.
- Knowledge of accounting principles and accounts receivable processes.
- Ability to work independently and as part of a team.
Working hours: Full time permanent position
Area: Cape Town, office based in Woodstock.
Salary: R10 000-R14 000 depending on experience.
Please apply online and if you are a suitable candidate, ARVO recruiters will be in contact.
Please consider your application unsuccessful if you are not contacted by ARVO recruiters within 4 weeks of applying.
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