- East Rand
- Salary: (Negotiable)
- Job Type: Permanent
- Sectors: Engineering
- Reference: 75449
Vacancy Details
Employer: Unique Personnel
General Description
Assist the Contracts Manager and Opti-MIM Support team with administration duties related to Customer Contracts.
Responsibilities of Job
The core responsibilities will include, but are not limited to the following
Preparation of Opti-MIM licence and support hours’ quotations
Maintain Opti-MIM annual licences and support contract register, follow up on renewals timeously and invoice
Always Ensure adequate bakkie stock in Contract Technician vehicles
Manage call outs Job Cards and PO file and timeous invoices
Ensuring the completion of TOS reports
Manage all Contract contractor invoices
Assist in the booking of travel related to the contracts department
Process all invoicing and credit notes related to contract jobs (includes FMS and Petrochem)
Processing of necessary documents on client invoice sites e.g. COUPA
Follow ups on outstanding Purchase Orders and amended quotations related to contract
technicians call outs and spares (includes FMS and Petrochem)
Assist the finance department in collecting unpaid debts
Loading of contract technicians time sheets
Loading of Opti-MIM support teams time sheets
Managing all Contract technicians staff job planning and leave forms
Managing all Opti-MIM teams job planning and leave forms
Record and keep attendance register up to date for entire Sales Department
Ensure that the stand-by and expense claims for Contract technicians and Opti-MIM Support teams are completed and submitted timeously to the Finance department and Payroll.
Ordering and distribution of all PPE for the Contract technicians
Follow-up and wherever possible resolve Customer queries regarding any invoices, credit notes etc
Ordering of spares as required
Compile monthly report for line managers as required
Control all contract technician fleet (approval of repairs and maintenance.)
File management, including archives.
Audit Contract vehicles, technician’s tools (incl. laptops, software etc.).
Keep maintenance stores stock and tool register.
Source local equipment for Contract jobs.
General Office Administration
Perform any reasonable tasks/duties as per request of the Contracts Manager.
Coordinate safety files with Compliance Manager
Induction bookings and maintenance of induction register
Assist other support functions within LAS when required to do so by the applicable line managers
Assist the Contracts Manager and Opti-MIM Support team with administration duties related to Customer Contracts.
Responsibilities of Job
The core responsibilities will include, but are not limited to the following
Preparation of Opti-MIM licence and support hours’ quotations
Maintain Opti-MIM annual licences and support contract register, follow up on renewals timeously and invoice
Always Ensure adequate bakkie stock in Contract Technician vehicles
Manage call outs Job Cards and PO file and timeous invoices
Ensuring the completion of TOS reports
Manage all Contract contractor invoices
Assist in the booking of travel related to the contracts department
Process all invoicing and credit notes related to contract jobs (includes FMS and Petrochem)
Processing of necessary documents on client invoice sites e.g. COUPA
Follow ups on outstanding Purchase Orders and amended quotations related to contract
technicians call outs and spares (includes FMS and Petrochem)
Assist the finance department in collecting unpaid debts
Loading of contract technicians time sheets
Loading of Opti-MIM support teams time sheets
Managing all Contract technicians staff job planning and leave forms
Managing all Opti-MIM teams job planning and leave forms
Record and keep attendance register up to date for entire Sales Department
Ensure that the stand-by and expense claims for Contract technicians and Opti-MIM Support teams are completed and submitted timeously to the Finance department and Payroll.
Ordering and distribution of all PPE for the Contract technicians
Follow-up and wherever possible resolve Customer queries regarding any invoices, credit notes etc
Ordering of spares as required
Compile monthly report for line managers as required
Control all contract technician fleet (approval of repairs and maintenance.)
File management, including archives.
Audit Contract vehicles, technician’s tools (incl. laptops, software etc.).
Keep maintenance stores stock and tool register.
Source local equipment for Contract jobs.
General Office Administration
Perform any reasonable tasks/duties as per request of the Contracts Manager.
Coordinate safety files with Compliance Manager
Induction bookings and maintenance of induction register
Assist other support functions within LAS when required to do so by the applicable line managers
Candidate Requirements
Formal Training / Experience RequiredFormal Training / Experience Required
Must have a minimum of a Matric
Administration course/qualification will be beneficial
A minimum of 3 years’ administration experience
316 people have viewed this job.
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