- Stellenbosch
- Salary: Market Related
- Job Type: Permanent
- Sectors: Admin
- Reference: ASI/253/0924
Vacancy Details
Employer: Stellenbosch University
Stellenbosch University
Strategic Initiatives and Information Governance Division
Personal and Office Assistant (Job Level 9)
(Stellenbosch Campus)
Ref. ASI/253/0924
The Strategic Initiatives and Information Governance Division plays a critical role in and serves as a hub for advancing institutional strategy and upholding informational integrity. This is achieved through managing and supporting the institutional strategy process, managing strategic and institutional projects and related processes, overseeing, unlocking, integrating and protecting institutional information, and fostering informed decision making to serve SU’s vision.
Duties:
Are you a highly organised and proactive individual who thrives in a dynamic environment?
We’re looking for a talented Personal and Office Assistant to ensure the smooth operation of our divisional office and to provide exceptional support to our Senior Director.
Key responsibilities:
• Executive support: Delivering top-notch secretarial and administrative assistance to our Senior Director, including managing their schedule, handling correspondence, and providing general office support.
• Office administration: Maintaining efficient office operations by offering administrative support to the team, assisting with meeting administration, and managing documents.
• Project administration: Assisting with project administration and coordination to ensure timely and successful project completion.
• Financial management: Overseeing the Division’s expenditures and process payments, and keeping accurate financial records.
If you’re detail-oriented with a knack for multitasking and a passion for providing exceptional support, we want to hear from you. Apply today to be a key player in our team!
Required Skills
- At Least An NQF Level 6 Or Equivalent Qualification In A Relevant Field.
- Five Years’ Proven Experience In Managing An Office And/Or As An Executive Personal Assistant.
- Relevant Exposure To Working Within The Higher Education Environment.
Candidate Requirements
Requirements:
• At least an NQF Level 6 or equivalent qualification in a relevant field.
Essential work experience:
• Five years’ proven experience in managing an office and/or as an executive personal assistant.
• Relevant exposure to working within the higher education environment.
• Relevant exposure to working within a project management environment.
Operational competencies:
• Technical/professional knowledge, skills and experience.
• Communication skills (the ability to listen and respond effectively to others, and to convey information and/or ideas in a written or verbal format).
• Detail orientation.
• Time management.
• Energy/drive.
• Customer service excellence.
• Assertiveness.
• Teamwork.
• Embracing change.
• Accountability.
Please note that applicants who do not meet all the requirements will not be considered.
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About Stellenbosch University
Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country’s highest proportions of postgraduate students of which almost ten percent are international students.
The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape Winelands. The University has ten faculties, of which eight – AgriSciences, Arts and Social Sciences, Education, Engineering, Law, Science, Theology and the larger part of Economic and Management Sciences - are located on the main campus in Stellenbosch with the Faculty of Health Sciences situated on the Tygerberg campus and the Faculty of Military Science in Saldanha. The University's Business School is situated at the Bellville Park campus.
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