- Bellville
- Salary: Market Related
- Job Type: Permanent
- Sectors: Human Resources Medical Management
- Reference: TGB11/248/0924
Vacancy Details
Employer: Stellenbosch University
Stellenbosch University
Faculty of Medicine and Health Sciences
Division of the Vice Dean: Learning and Teaching
Continued Professional Development and Support Division
StellMed Manager (Job Level 7)
Ref. TGB11/248/0924
The Division of Continued Professional Development and Support in the Faculty of Medicine and Health Sciences (FMHS) of Stellenbosch University (SU) requires the services of a StellMed Manager.
Duties:
The incumbent will be involved in the following:
1. Management of FMHS CPD Accreditor:
• Managing the CPD office with two CPD officers of all FMHS and public accreditations (more than a 1000 accreditations annually).
• Liaising with the FMHS CPD committee for meetings and approval of all the CPD accreditations.
• Liaising annually with the Departmental Heads to compile the CPD committee.
• Problem solving and assisting with all activities referred back for revision.
• Resolving conflicts or complaints from organisations and Departments in connection with delayed and incorrect accreditations.
• Liaising with organisations and departmental heads with regards to CPD activities that are not up to standard.
• Allocating and managing where the provider failed to comply with the rules and regulations of the CPD guidelines.
• Record keeping and reporting to the HPCSA National Accreditors forum of all the CPD activities accredited contained in the Criteria and Guidelines for Accreditors document.
• Providing feedback to the FMHS on all activities and approval status.
• Reporting back annually to the HPCSA National Accreditors Forum (NAF).
2. Management of StellMed Courses:
• Managing the facilitation of courses, conferences, webinars and online courses.
• Sourcing presenters for each topic of expertise within the Faculty of Medicine and Health Sciences via the departmental heads.
• Approving and managing the accreditation of all StellMed courses on the Stellenbosch University short course system.
• Liaising with the Short Course Division with regards to all problems with the SU Short Course systems.
• Approving all development of course/conference invitations.
• Approving all medical equipment, stationery, clothing, etc., for courses.
• Approving venue procurement and/or set-up of the webinar and online content via SUNOnline.
• Approving all course lecture material, refreshments, social events, flights, transport and accommodation.
• Approving the issuing of all short course and conference certificates via the short course system.
• Approving all budgets for all course expenditures.
• Recording and reporting of StellMed activities to Business Management as requested.
• Annual short course statistics and analytics.
• Completing needs analysis for future courses.
3. Financial Management:
• Managing the StellMed Standard Bank account.
• Managing the CPD cost centre.
• Managing all the StellMed short course cost points (106 cost points).
• Managing all the transfers from the StellMed Standard Bank account to the correct cost points.
• Approving the reconciliation statement from the Standard Bank account once a month.
• Reporting StellMed’s account statements to the Finance Division.
• Approving all maintenance and purchases of technical equipment and furniture.
• Managing the issuing of all the Pastel invoices for payments.
• Following up on outstanding payments from the Department of Health (DOH).
• Budget meetings and reconciliation of budgets for the DOH.
• Establishing and achieving business and profit objectives.
4. Human Resources:
• Managing all Oracle presenter payments.
• Leave administrator for employees.
• Performance management of employees.
• Managing absences.
5. Management of StellMed:
• Organising team roles and evaluating employee performance.
• Providing oversight and direction to employees.
• Ensuring employee wellness and conflict management.
• Delegating responsibilities and time scheduling among employees.
• Liaising with the DOH concerning training matters.
• Managing all concerns and complaints from Departments, the DOH and organisations.
• Documenting operational tasks and reporting to Business Management and the Vice Dean: Learning and Teaching.
• Performing employee reviews and assessments.
• Recruiting and assisting with the new employee training programme.
• Making operational and process decisions.
• Organising and delegating assignments to team members.
• Managing team spirit building and camaraderie.
• Developing more effective or efficient processes and strategies for employees.
• Ensuring that staff members follow the policies and procedures of the University.
Required Skills
- A Relevant Degree In Health Sciences, Education, Management, Or A Related Field.
- Proven Track Record In Financial Management, Including Budgeting And Cost Management.
- Experience In People Management.
Candidate Requirements
Requirements:
• A relevant degree in health sciences, education, management, or a related field.
• Significant experience in managing professional development programmes, preferably within a medical or health sciences context.
• Experience in managing accreditation processes and liaising with professional bodies like the HPCSA.
• Proven track record in financial management, including budgeting and cost management.
• Experience in people management.
• Strong organisational and project management skills.
• Excellent communication and interpersonal skills for liaising with various stakeholders.
• Problem-solving skills and the ability to handle conflicts and complaints effectively.
• Proficiency in using management software and tools like Oracle and financial management systems.
• The ability to manage multiple tasks and responsibilities efficiently.
Recommendations:
• Advanced certificates or diplomas in management or professional development could be advantageous.
• Knowledge of CPD guidelines and accreditation criteria.
• Familiarity with the short course systems and online course facilitation.
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About Stellenbosch University
Stellenbosch University is recognised as one of the four top research universities in South Africa. It takes pride in the fact that it has one of the country’s highest proportions of postgraduate students of which almost ten percent are international students.
The University lies in the picturesque Jonkershoek Valley in the heart of the Western Cape Winelands. The University has ten faculties, of which eight – AgriSciences, Arts and Social Sciences, Education, Engineering, Law, Science, Theology and the larger part of Economic and Management Sciences - are located on the main campus in Stellenbosch with the Faculty of Health Sciences situated on the Tygerberg campus and the Faculty of Military Science in Saldanha. The University's Business School is situated at the Bellville Park campus.
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