Vacancy Details
Employer: Sol Plaatje University
The purpose of this position is to provide an accurate and effective administration of all the SPU staff personnel and salary-related details on the HR System.
Minimum Requirements
National Senior Certificate.
Two year's relevant experience.
Computer literate.
Recommendation
ITS experience would be an added advantage.
Exposure to HR practices in a Higher Education environment.
Duties and Responsibilities
Recruitment and Selection Administration
- Assist in the booking of venues.
- Preparing the recruitment files for HR Scribes.
- Assist with and direct inquiries.
- Assist with the preparation of the venue.
- Coordinate the accommodation and travel arrangements Ensure required equipment is available and in working order.
- Confirm interview details timeously with candidates.
- Request relevant documentation from candidates.
- Acquire relevant appointment documentation.
- Capture appointments.
- Activate pension, group assurance and medical codes where necessary.
- Update all existing records e.g. marital status, medical aid, pension, qualification detail etc.
- Ensure the system is updated regarding Resignations, Retirements, Deaths, Promotions Extensions, End of contracts, New contracts.
- Coordinate all the HR advices for payroll distribution.
- Assist with all internal and external HR-related inquiries or requests or direct to relevant HR personnel.
- Checking of new staff files for completeness before filing.
- Drafting of employment confirmation.
- Prepare and liaise with Manager HR Operations on benefit spreadsheets and/or staff sheets.
- Compare benefit lists from third parties with system inputs.
- Advise staff on relevant benefit processes.
- Coordinate all payroll data according to SPU business process and within agreed timeframes.
- Coordinate and acquire HR office stationery, assets goods, and requisitions.
- Be the service desk of HR and coordinate calls and mail to relevant HR personnel.
- Advise staff on HR-related processes.
- Check the completeness of information and documents in file.
- Check the completeness of information captured on information system.
- Assist in audit preparation.
- Check the recruitment and selection data is filed Files opened for all new appointments.
- Sort, organize and maintain records accurately Classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Manage document structuring to ensure easy finding and retrieval when required.
- Manage all user requests related to documents, filing in and out of HR.
- Maintain a log of all outgoing files to ensure documents are returned in time.
- Inspect the filing section periodically to ensure records are categorized properly and are being maintained in a good condition.
- Remove or discard outdated documents as per file maintenance procedures.
- Assist and support the Manager in providing line managers and staff with user-friendly and relevant HR information.
- Run monthly reports and report on data integrity.
Enquiries can be made via email at spurecruit@spu.ac.za
Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment.
This position may be subjected to assessments.
Women and people with disabilities are encouraged to apply.
Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.
22 people have applied for this job. 358 people have viewed this job.
About Sol Plaatje University
Shape your future with SPU
At Sol Plaatje University (SPU), we are more than just an educational institution; we are a beacon of innovation and forward-thinking in the heart of the Northern Cape. Named after the visionary South African intellectual, Sol Plaatje, we embody the values and ethos of our namesake, striving to be at the forefront of digital advancement. By choosing SPU, you are not just joining a dynamic team; you are becoming part of a family dedicated to making a significant impact in the world of higher education and beyond.
Our vision and mission: The heart of SPU
Our vision is clear: to be a university that critically engages in learning, research and development, enhancing democratic practices and social justice in society. We are on a mission to graduate citizens who are competent and capable of realising the aspirations of society, produce new knowledge that impacts the key challenges of our region and engage critically with communities of discourse and people to find pathways to equitable development.
Be part of our growing team
We seek professional, passionate and hardworking individuals eager to contribute to our growing university. At SPU, you will have the opportunity to initiate strategies and methods that not only develop the institution but also contribute to the prosperity of the Northern Cape and its surrounding communities. We are dedicated to guiding our employees on their career journeys, propelling them towards a future of success and growth, both within SPU and the wider community.
An employer of choice
As the region’s premier public Higher Education Institution, SPU is committed to providing quality education and professional development opportunities tailored to the unique needs and competencies of our community. We take pride in our dedication to learning, research and development, all while enhancing democratic practice and social justice in society.
Join us and shape the future
By joining SPU, you will not only contribute to our ambitious goals but also embark on a rewarding career path that aligns with the visionary ethos of Sol Plaatje himself. We invite you to be part of our journey towards becoming a leading institution uniquely positioned to address the challenges of our time and foster equitable development. Make the choice today and become part of a team that values innovation, excellence and community engagement.
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