- East Rand
- Salary: (Negotiable)
- Job Type: Permanent
- Sectors: Health Fitness & Beauty
- Reference: 75328
Vacancy Details
Employer: Unique Personnel
Administrative Support:
Handle day-to-day administrative tasks such as answering phones, responding to emails, and managing correspondence.
Prepare and manage documents, reports, and presentations.
Maintain accurate filing systems (digital and physical).
Schedule and Meeting Coordination:
Manage calendars and coordinate appointments, meetings, and travel arrangements for executives and team members.
Organize and prepare meeting agendas, take minutes, and distribute them.
Communication:
Serve as the point of contact for internal and external communications.
Relay messages and ensure timely follow-up on tasks.
Draft, review, and send communications on behalf of executives.
Office Management:
Maintain office supplies inventory by checking stock and ordering necessary items.
Ensure the office space is organized, clean, and fully functional.
Event Planning and Coordination:
Assist with organizing internal events, meetings, and team-building activities.
Support in coordinating and planning corporate events, conferences, and other functions.
Project Support:
Assist with administrative tasks related to specific projects (e.g., research, preparing project documentation).
Track deadlines, deliverables, and communicate project progress to relevant stakeholders.
Travel Arrangements:
Arrange and book travel accommodations (flights, hotels, transportation) for team members.
Candidate Requirements
Here's a job specification for an On-Site Administrative Assistant/Personal Assistant (PA) role. It can be tailored depending on the specific needs of your organization:
Job Title: On-Site Administrative Assistant/PALocation: [Insert Location]Reports to: [Insert Manager/Supervisor Name or Title]Employment Type: Full-Time/Part-Time
Job Purpose:
The On-Site Administrative Assistant/PA provides comprehensive administrative support to the management team and ensures smooth operation of daily office functions. The role involves managing schedules, coordinating meetings, handling communications, and performing general office duties. This position requires strong organizational skills, attention to detail, and the ability to work independently on-site.
Key Responsibilities:
Administrative Support:
Handle day-to-day administrative tasks such as answering phones, responding to emails, and managing correspondence.
Prepare and manage documents, reports, and presentations.
Maintain accurate filing systems (digital and physical).
Schedule and Meeting Coordination:
Manage calendars and coordinate appointments, meetings, and travel arrangements for executives and team members.
Organize and prepare meeting agendas, take minutes, and distribute them.
Communication:
Serve as the point of contact for internal and external communications.
Relay messages and ensure timely follow-up on tasks.
Draft, review, and send communications on behalf of executives.
Office Management:
Maintain office supplies inventory by checking stock and ordering necessary items.
Ensure the office space is organized, clean, and fully functional.
Event Planning and Coordination:
Assist with organizing internal events, meetings, and team-building activities.
Support in coordinating and planning corporate events, conferences, and other functions.
Project Support:
Assist with administrative tasks related to specific projects (e.g., research, preparing project documentation).
Track deadlines, deliverables, and communicate project progress to relevant stakeholders.
Travel Arrangements:
Arrange and book travel accommodations (flights, hotels, transportation) for team members.
Prepare detailed itineraries and travel documentation as needed.
Key Skills and Qualifications:
Education: High school diploma or equivalent (a degree in business administration or related field is a plus).
Experience:
2+ years of experience in an administrative/PA role.
Experience in managing schedules, correspondence, and office operations.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software (e.g., SAP, Google Workspace, etc.).
Soft Skills:
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks efficiently.
Discretion and trustworthiness when handling confidential information.
Other Requirements:
Ability to work on-site with minimal supervision.
Flexibility to occasionally support outside regular working hours.
488 people have viewed this job.
More Jobs at Unique Personnel
HE Product Marketing Specialist
- Northern Cape
- Job Type: Permanent
- Posted 19 Sep 2024 | 30 Days left
Filling Clerk
- Johannesburg
- Job Type: Permanent
- Posted 19 Sep 2024 | 30 Days left
ERP Assistant
- East Rand
- Job Type: Permanent
- Posted 19 Sep 2024 | 30 Days left
Production Team Leader
- Western Cape
- Job Type: Permanent
- Posted 18 Sep 2024 | 29 Days left