- Cape Town
- Salary: R20 000.00 - R28 000.00 Per Month
- Job Type: Permanent
- Sectors: Accounting Admin Business Management
- Reference: 107
Vacancy Details
Office Administrator Job Description
Job Summary:
We are seeking a highly organized and proactive Office Administrator for a international corporate based in Cape Town to manage the front desk operations, oversee comprehensive office administration, coordinate health, safety, and environmental (HSE) initiatives, plan and execute office events, and serve as the focal point for our corporate brand. This multifaceted role requires a dynamic individual who can handle a wide range of responsibilities with precision and efficiency.
Key Responsibilities:
-
Front Desk – Reception:
- Greet and assist visitors, answer and direct phone calls, and manage the reception area.
- Ensure a professional and welcoming environment for all guests and staff.
-
Office Administration (Full Management):
- Facilitate the delivery of Office Cleaner and Maintenance contract Service Level Agreements (SLAs).
- Manage pantry stock and appliances, ensuring they are well-maintained and adequately supplied.
- Oversee stationary and printing needs, ensuring efficient supply and usage.
- Coordinate equipment maintenance and repairs for printers, appliances, and other office equipment.
- Maintain an accurate office site asset register and coordinate asset management.
- Support office site onboarding, including IT equipment setup, desk allocations, parking facilities, access cards/keys, and office briefings/walk-throughs.
- Post global/local notices and facilitate postage, physical dispatch, and deliveries.
-
HSE Country Coordinators (Office Location):
- Coordinating employee/family relations and crisis management administration.
- Act as the NOK (Next of Kin) Coordinator, managing the network and related communications.
- Function as the Office site HSE Focal Point, updating the Red Folder, conducting safety briefings, and maintaining the HSE intranet page.
- Coordinate HSE focal points across SA office sites and lead office tours.
- Maintain and report on internal DMS office audits and external Occupational Health and Safety regulations.
- Serve as the on-site First Aider Focal Point and Fire Warden, managing tier 1 office site response and conducting evacuation drills and briefings.
-
Site Office Events Planning and Coordination:
- Plan and execute office events, including global visits, ad hoc conferences, wellness days, and business area (BA) events.
-
Focal Point for the company brand:
- Facilitate the distribution of branded corporate gear, business cards, and stationery.
-
Other:
- Provide administrative support across various business areas, including Maritime, Energy Systems/PSD JHB, GSS, and REMproc GSS.
- Assist with Basware, Salesforce, AR support/credit controlling, and new vendor account setup.
- Handle finance/audit queries and local contact support for the Cape Town office.
Requirements and Skills:
-
Experience: Proven experience in office administration, front desk management, and HSE coordination.
-
Communication Skills: Excellent verbal and written communication skills.
-
Organizational Skills: Strong organizational and multitasking abilities.
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Technical Proficiency: Proficient in office management software (e.g., Basware, Salesforce) and MS Office.
How to Apply:
If you are a proactive, detail-oriented individual with a passion for administrative work and a commitment to health, safety, and environmental standards, we encourage you to apply. Please submit your resume and a cover letter outlining your relevant experience and why you are the perfect fit for this role.
This job description is designed to attract candidates who are well-suited to the demands of an office administrator role, emphasizing both the technical and interpersonal skills required for success in this position.
Required Skills
- Accounts Receivable: 1 to 2 years
- Oracle: 1 to 2 years
- Salesforce Experience: 1 to 2 years
- Basware: 1 to 2 years
- Erp/Crm: 1 to 2 years
Candidate Requirements
5 plus years experience as an Office Administrator
ERP
Basware
Accounts Receivalble Query Support
Salesforce
Oracle
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