- Cape Town
- Salary: R20 000.00 - R22 000.00 Per Month
- Job Type: Permanent
- Sectors: Logistics Import & Export
- Reference: lJ1998982
Vacancy Details
Employer: Black Tie Recruit
Import Freight Controller must be able to perform the following specific functional responsibilities: |
- Be able to interpret a quotation, including the following specific items/terms |
What are the terms of the consignment - ex Works, FOB, CIF, C&F? |
Who is the carrier (shipping line/airline)? |
Who is the agent? |
Identify who the shipper is |
Correctly identify what documentation is required to effect the clearance of the consignment |
- Be able to manage the full end-to-end process of the logistics supply chain of a consignment, including: |
Know the Federal Clearing value chain (quotes to final delivery) |
Know the internal role players in the Federal Clearing value chain, and who is responsible for what |
Contact the shipper or agent, and request the relevant shipping documentation |
Be able to register the shipment on ShipShape |
Be able to capture the necessary information into ShipShape |
Be able to make a cargo booking with the carrier |
Be able to complete a bill of lading or air way bill |
Be able to complete a certificate of origin or other certificates/permits as/if required. |
Be able to advise the shipper and consignee of the milestone dates of the consignment |
Arrange with a transporter/trucking company for pick-up and delivery of goods to depot |
Follow up with the relevant parties to track the consignment |
Be able to accurately complete the Cover Sheet for invoicing purposes. |
Be able to calculate and record all charges relating to the shipment |
- Be able to engage with the relevant parties |
Interacting with the Federal Clearing Customs Department to create and submit the BoE |
Interact with the Federal Logistics Team to arrange delivery |
Advising the consignee of all charges |
Liaising with the Finance department to create a proforma/draft invoice for the client |
Submit the invoice to the client, and obtain payment prior to submission of customs documentation and delivery |
- Ensure the delivery of the cargo |
Ensure that all necessary import documentation has been completed |
Ensure that the cargo has been picked up on time and delivered to consignee. |
Follow up with the client that the delivery was made |
Get feedback from the client regarding service |
- Handle unusual circumstances |
Know when additional import documentation is required |
Know how to complete and submit import permit documentation |
Be able to complete documentation required for a provisional or penalty payment |
|
An Import Freight Controller must have the following general skills: |
- Be organized with excellent attention to details, and prepare each file according to Federal Clearing's guidelines |
- Be neat. Each file should be compiled in a manner that notes, additional charges, changes from the original quote are well documented and easy for the invoicing department to make note of |
- Be proactive, which means: |
Providing the consignee and Federal Manager with regular updates regarding any shipment |
Contacting the client immediately when there are any deviations from the quote, or later agreed terms/costs |
Preparing documentation in advance in order to ensure client service |
Following up with clients when they do not respond to emails or voice messages |
- Be able to communicate clearly and effectively, including: |
Able to use outlook |
Able to compose a professional business email |
Able to communicate effectively via telephone |
Able to confirm telephonic discussion with follow up written emails |
- Know how to delegate to another department, but still retain accountability for the work |
Education |
- Import Freight Controller must have a matric |
- Preferably have a shipping qualification from a recognized training provider |
Experience |
- Must have a minimum of 2 years shipping experience |
Candidate Requirements
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