Vacancy Details
Employer: Time Personnel
- Matric, relevant qualification advantageous
- Previous experience as a receptionist or in a customer-facing role preferred, especially in property management or real estate
- Excellent communication and interpersonal skills
- Communication in English and Afrikaans
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment (phones, printers, etc.)
- Ability to handle sensitive information with discretion and maintain confidentiality
- Professional appearance and demeanour
- Strong problem-solving skills and a proactive approach
- Ability to work independently and as part of a team
The role is based in an office setting, with standard office hours. Occasional overtime or additional hours may be required based on business needs.
Hours: 7.45 to 5.15 pm
DUTIES
- Greet and welcome visitors, clients, and tenants in a courteous and professional manner
- Direct visitors to the appropriate department or personnel
- Manage incoming phone calls, emails, and messages, ensuring timely and accurate responses
- Perform general administrative tasks such as filing, data entry, and document preparation
- Assist in scheduling appointments and meetings for management and staff
- Handle mail and courier services, including sorting and distributing incoming mail
- Address and resolve tenant inquiries and concerns promptly and professionally
- Maintain accurate records of tenant interactions and service requests
- Coordinate with maintenance and repair teams to address property issues
- Maintain and update office supplies inventory, ordering replenishments as needed
- Ensure the reception area and meeting rooms are organized
- Assist with the onboarding process for new tenants, including preparation of lease documentation
- Update and maintain purchaser and leads databases
- Generate and distribute reports as requested by management
- Adhere to company policies and procedures, including confidentiality agreements and data protection regulations
- Ensure compliance with health and safety regulations in the office environment
Salary: R15,000 negotiable dependent on experience
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About Time Personnel
Because we specialise in Companies, not specific industries, our focus is your company’s individual CULTURE and DYNAMICS. We are a Cape Town based boutique recruitment agency, who have been running for 14 years and can, collectively, offer well over 70 years of experience to our clients. We believe each of our clients deserves our time to research and collate all relevant data around their company in order for us to present the best candidates. We do not simply send through a CV.
We ensure the MATCHING has been done to a “T”, which includes your COMPANY and CULTURE requirements, so you only receive the best and we save your TIME!
How do we deliver positive results saving you TIME?
- A unique take-on process, eliminating TIME wasting for all parties concerned.
- Solution driven, for when problems occur.
- Experts in screening all the resumes that cross our path, ensuring we find the perfect MATCH.
- Hands-on, from interview process, placement and beyond, making sure that solid relationships are cemented.
- Continually keeping abreast of South Africa’s stringent Labour Laws.
Why should you be going through the painstaking process of sifting through a mountain of CV’s?
Your focus needs to be on your job function, most times you end up just recruiting someone out of pure frustration, exhaustion and desperation.
It is vitally important not to rush a recruitment process.
Our service TURN AROUND TIME is our success factor.
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