- Cape Town CBD
- Salary: Market Related
- Job Type: Permanent
- Sectors: Accounting Admin Banking
- Reference: 2188030
Vacancy Details
Employer: SMAC Gallery
An Art Gallery based in Cape Town City Centre is seeking a highly qualified and experienced Administration Manager with essential bookkeeping expertise to join our dynamic team.
Job Type: 6-month contract with a 3-month probation period (with potential for a full-time position upon completion)
Working Hours: Monday – Friday, 09:00 – 16:00 (with the possibility of overtime)
Start Date: Immediate
Key Responsibilities:
The successful candidate will be responsible for, but not limited to, the following:
- Overseeing day-to-day office management
- Performing basic bookkeeping functions
- Reconciling petty cash accounts
- Following up with debtors and creditors
- Managing invoicing and payment processes
- Investigating and resolving creditor queries and outstanding issues
- Providing support and backup to the company accountant
- Managing daily banking activities and maintaining cashbooks
- Organizing and filing financial records
- Budgeting and Reporting
- Receiving and verifying funds
- Maintaining an accurate listing of accounts payable
- Ensuring the confidentiality and security of all financial files
- Conducting general administration duties to ensure the smooth operation of office systems
- Demonstrating knowledge in stock management
- Managing ad hoc leases
- Handling basic HR tasks, including managing personnel files, leave records, and secure safekeeping of documentation
- Managing insurance matters and claims
- Drafting ad hoc letters and documents as needed
- Performing data capturing duties
- Reporting directly to the Managing Director
Required Skills
- Bookkeeping: 4 to 5 years
- Administrator: 2 to 3 years
Candidate Requirements
- Proven experience in office management and bookkeeping
- Excellent written and verbal communication skills in English
- Highly organized, professional, and accurate in all tasks
- Strong administrative skills, efficient and methodical with a keen attention to detail
- Exceptional time management and planning abilities, with the flexibility to prioritize tasks effectively
- Capable of working well under pressure
- Strong numerical skills
- Trustworthy, loyal, and committed to maintaining high ethical standards
- Adaptability in implementing and managing systems
- A minimum of 3-5 years of relevant work experience
- Valid driver’s license
Computer Proficiency:
- Mac OS
- MS Excel
- MS Word
- MS Outlook
Please note: Only shortlisted candidates will be contacted.
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