- Bellville
- Salary: Market Related
- Job Type: Permanent
- Sectors: Automotive
- Reference: LDAD20082024-1
Vacancy Details
Employer: West Coast Personnel
- Manage permits (Western Cape) and ensure timely renewals.
- Handle MPT Induction slips, medicals, operator certificates, and MPT permits.
- Apply for and renew vehicle licenses, arrange roadworthy checks, and register and license new vehicles.
- Apply for and manage abnormal permits, traffic escorts, Transnet Harbour Discs (TEE, TRT, Target), and Transnet Access Cards.
- Prepare and send invoices to clients.
- Arrange new medicals, operator certificates, load test certificates, and sling/shackle certificates.
- Maintain organized records of all bookings, permits, certificates, and client communications.
- Organize operators and drivers for new jobs.
- Coordinate driver logistics for collections and drop-offs.
- Manage accommodations, payments, food money, and sleep-out arrangements for operators working late or away.
- Print and update booking sheets monthly.
- Order and manage inventory for slings, shackles, diesel, electricity, and tyres.
- Handle sub-hires and arrange breakdown services with LMS.
- Update and maintain fleet operation sheets daily.
- Save and manage documents on OneDrive, including medicals, operator certificates, crane/sling certificates, licenses, IDs, passports, appointment letters, quotes, pro-formas, invoices, and bookings.
- Ensure all files and records are up-to-date and accessible.
- Write out hire contracts and ensure time sheets are received and processed.
- Check clock cards daily and send excel reports.
- Keep an updated list of all PPE.
- Manage diesel and workshop order numbers.
- Allocate payments to customer and supplier accounts using online Pastel.
- Send monthly statements and assist with any queries from customers and suppliers.
Documentation and Permits:
Invoicing and Client Communication:
Coordination and Logistics:
Resource Management:
Digital Record Keeping:
Financial Administration:
Candidate Requirements
- Strong organizational and multitasking skills.
- Excellent communication skills, both written and verbal.
- Proficient in Microsoft Office and online document management systems.
- Experience in logistics, transportation, or heavy machinery industry preferred.
- Ability to work independently and as part of a team.
16 people have applied for this job. 328 people have viewed this job.
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