Our Client in the Montague/Killarney (Cape Town) is seeking the skills of Project Document Controllers to start, immediately.

Overview.

A Document Controller is responsible for maintaining organized and updated documents for a business. Their duties include using document management software to upload or scan paper documents, retrieving documents for authorized personnel and ensuring document storage to comply with laws and regulations

Interested applicants are cordially invited to forward their resumes along with their requisite qualification documentation, to our service desk.

Key Responsibilities.

• Reports to the Project Controls Lead.

Administers the project-specific SharePoint site and is responsible for the following tasks:

o     Granting access to new users

o     Updating security statuses as required

o     Removing existing users from the system when no longer required

• Ensuring that the project Document Responsibility Matrix is updated according to the current project organogram.
• Setting up and maintaining the electronic filing structures in SharePoint Libraries as per the approved filing index.
• Serves as the first point of contact for project related Document Management queries.
• Coordinates and supervises archiving of documentation.
• Implementation and maintenance of project Document Control Procedures.
• Administering the movement of documents, drawings and correspondence utilizing the DMS.
•  Identify opportunities to enhance the current Document Management practices.
• Support the implementation of all efforts to identify and correct non-conformances as directed by the Document Control Lead.
• Responsible for quality control and maintenance of the project Master Document Register / database of all documents and correspondence, including their associated metadata received or issued by the project team.
• Provide user support on DC systems.
• Identifies when deliverables from the contractors or suppliers are late and communicates effectively to project team and expedites as appropriate in order to obtain deliverables