Vacancy Details
- Overall accountability & responsibly for day to day management of the office
- Ensure employee timesheets are filled in correctly and sent through to payroll on time weekly/monthly to ensure payroll related deadlines are met.
- Escalate issues with late submission to the relevant Operations Manager
- Ensure that timesheets / PO Numbers and invoicing is managed.
- Ensure communication channels are open and issues are dealt with timeously (i.e. email, telephone, face to face).
- Ensure effective debtors management and follow up where needed be to ensure good cash flow is maintained.
- Manage expenses and ensure that one is in line with the budget
- Ensure staff supplied to clients have undergone the necessary induction and health and safety training.
- Keep an accurate record of employees issued with PPE at all time - what and when they were issued. Check this monthly and order for the annual issue when required.
- AOD management managing the entire AOD process including sending monthly high level report to client & management.
- Maintain employee’s records by making sure that each employee has a file with updated records
- Handling of telephone confirmation of employment queries
- Working through all Payslip checking queries and resolving
Job Function
To perform administrative and clerical work, ensuring the accurate and on-time processing of data on operational management systems as well as record keeping and document control in alignment with predefined work objectives (as per agreed standard operating procedures).
Key performance areas
Required Skills
- Admin: 1 to 2 years
- Administrator: 1 to 2 years
Candidate Requirements
Qualifications required
· Matric
· A tertiary qualification in Office Administration will be favorable
Experience
• 2 Years experience in the similar position
Skills Required
· Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
· Attention to Detail: Ensuring accuracy in documentation and data entry.
· Communication Skills: Strong verbal and written communication abilities.
· Interpersonal Skills: Ability to work well with others and provide excellent customer service.
· Working knowledge of Labour Legislation and other applicable legislation related to Staffing, Human Resources and the TES industry preferred
· Computer literacy (Word, Excel, Outlook) with advanced Excel skills
· Strong numeric and verbal reasoning ability
· Excellent English verbal and written communication skills
· Strong interpersonal and networking skills
· Conflict resolution/Negotiation skills
· Customer service orientation
· Planning and organising skills
· Problem solving ability and initiative
· Pre- Employment polygraph
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