- Centurion
- Salary: Market Related
- Job Type: Permanent
- Sectors: Automotive Management
- Reference: 99901
Vacancy Details
Employer: WeBuyCars
Position Overview: We seek a highly organised and proactive Administrative Assistant to support the Facilities, Fleet and Logistics team. This role is crucial in ensuring the smooth operation of warehouse activities and fleet management processes. The ideal candidate will have excellent administrative skills, the ability to handle multiple tasks efficiently, and a solid attention to detail.
Key Responsibilities:
- Administrative Support:
- Calendar Management: Coordinate travel arrangements.
- Document Preparation: Draft and edit correspondence, memos, reports, presentations, and other documents with accuracy and attention to detail.
- Data Management: Maintain organised electronic and physical filing systems, ensuring easy retrieval of documents and records.
- Communication:Serve as a primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
- Communication and Coordination:
- Stakeholder Liaison: Facilitate communication between departments, ensuring timely responses and coordinating warehouse operations and fleet management activities.
- Meeting Coordination: Plan and coordinate meeting logistics, including room bookings, catering, and technology setup.
- Information Dissemination: Distribute information and updates to relevant parties promptly, ensuring clarity and accuracy.
- Documentation and Reporting:
- Report Generation: Assist in preparing operational reports, performance metrics, and budget tracking summaries using MS Excel and other tools.
- Record Keeping: Maintain accurate inventory records, fleet maintenance activities, and operational expenditures.
- Presentation Preparation: Compile data and prepare presentations for management meetings, ensuring content is visually appealing and aligned with organisational standards.
- Project Assistance:
- Project Support: Provide administrative support for special projects and initiatives led by the National Facilities Manager and the National Fleet and Logistics Manager, including timeline management and resource coordination.
- Progress Monitoring: Monitor project progress, identify potential issues, and assist in developing solutions to ensure project objectives are met effectively.
- Operational Support:
- Ad Hoc Tasks: Undertake additional administrative tasks and responsibilities as assigned by the National Warehouse and Fleet Manager, demonstrating flexibility and initiative.
- Ad Hoc Tasks: Undertake additional administrative tasks and responsibilities as assigned by the National Warehouse and Fleet Manager, demonstrating flexibility and initiative.
Requirements:
- BCom Degree
- Minimum 2 years Admin experience
332 people have applied for this job. 2863 people have viewed this job.
About WeBuyCars
WeBuyCars has built an exceptional reputation as the number one car-buying service in South Africa. Started by brothers Faan and Dirk van der Walt, the renowned WeBuyCars brand has expanded with services throughout South Africa, with warehouses in Silver Lakes, Midstream, Durban, Johannesburg South, Port Elizabeth and Cape Town.
Part of our success is due to our focus to attract and retain employees who have the same values and principles – who don’t necessarily have the abilities and skills to begin with – but who are willing to learn; work hard, provide excellent customer service and who see themselves walking a long road ahead with WeBuyCars. We also like to grow our employees in the areas we know they will excel in and are currently studying through our bursary programme - and we are happy to reap the rewards from a happy and remarkable workforce.
Our workforce currently entails almost 200 sales executives based across the country in our eight branches; and 150 buyers nationwide. With our new branches scheduled to open in the next few years, we are set to continue our exponential growth.
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