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Business Administrator

Centurion
Salary: Market Related
Job Type: Permanent
Sectors: Admin Property
Reference: 96943

Apply before Nov 11 2024 | 10 Days left

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Vacancy Details

Employer: Bidvest Facilities Management

ROLE PURPOSE

Management of all Client's Contractual requirements for contract adherence, reporting and processes and procedures.

MAIN OUTPUTS

Business Administrator:

Prepare reporting, presentations and correspondence with input from regional management (daily/weekly/monthly/quarterly and annually)
Manage general administration activities such as parking, refreshments, catering, booking of meetings, venues and taking minutes
Make travelling arrangements and manage the associated activities for management and /or other employees
Screen phone calls, enquiries and requests, and handle them when appropriate
Ensuring timeous payment of invoices through Procurement and SAP modules
Responsible for further specific projects as delegated by the Executive

Operations Admin Support:

Monitor and provide information for regional on time service delivery as per SLA's or as agreed with Client in line with the contract.
Pro-actively interact and engage with Operational Management to understand areas of improvement and ensure that turn-around times are shortened to continuously improve customer satisfaction.
Ensure relevant feedback, information and reports are prepared, submitted and presented to various stakeholders on all aspects of service delivery and profitability.
Providing input to relevant resource management process improvements in order to ensure operational processes support timeous.
Ensure that administration functions result in contractual and governance compliance.
Ensure IMS compliance, Health & Safety is a primary function and all mechanisms, processes and procedures are in place, always monitored and adhered to.
Have a basic GSM (Global System for Mobile telecommunications) knowledge and understanding.
Assist with Telecoms network analysis in order to improve R1 availability (measure for mobile network uptime circle) nationally.

Contract Compliance:

Report development facilitator between user and BI report developer.
Responsible for process, form, guideline and work instruction compiling and implementation.
Compiling and maintaining of Operational Manual.
Client / Supplier Contractual Compliance.
Change Control Note Management.
Risk Notification Management.

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

Matric (Senior Certificate)
Certificate in Administration or relevant qualifications
Code B Driver’s License
Minimum 5 years ‘experience in business administration and or property or facilities management

TECHNICAL/CORE COMPETENCIES

Business Process Management
IMS (Integrated Management System)
Cost Management
Asset Management
Fundamentals of Facilities Management
Customer Relations
Microsoft Offices (Intermediate), Proficient in Excel/Access, MS office packages
SAP Knowledge
Occupational Health and Safety Act

FUNDAMENTAL COMPETENCIES