Vacancy Details
Employer: Time Personnel
- Matric
- Certificate/Diploma: Bookkeeper
- Diploma/Degree in Accounting
- 3 – 5 years working experience in a similar environment/position
- Good command in English
- Computer literate
- Ability to prioritize
- Flexibility
- Attention to detail
- Multi-tasking
- Time management
- Rule orientation
- Assertiveness
- Problem solving
DUTIES
Creditors
- Check whether invoices received from buying have been captured correctly
- COD invoices done daily
- Accounts due by 9th and 15th are priority at the beginning of every month
- Reconcile statement to our records
- File accounts after month end
- Reconcile bank statements to payments issued
- Sort our queries by communicating with creditor or other internal staff
- Processing of utilities payments
- Vehicle registration and traffic fines
- Reconciling all 30-day creditors by the 25th of every month on excel
- Sending remittance/reconciliation, at month end, to all suppliers
- Prepare COD suppliers for payment
- Following up on returns “RTS” (ensuring that all returns were signed for and credited or replaced)
- Balance cashbook for close-off
- Make adjustments in cashbook
- Receive authorised invoices from various branches
- Prepare payment requisitions
- Prepare and process month-end journals by set deadlines
- Make copies and prepare schedule for year-end (audit requirements)
- Capturing non-stock invoices and allocating to correct GL codes on JDE
- File all documents in accordance with corporate requirements
- General administrative duties
- Any other lawful instruction which is in line with above capabilities
- Updating suppliers data on the system
- Communicating with suppliers daily
- Analyse all debtors over 30 days
- Check on JDE if they have paid
- Email monthly account statements
- Daily payment allocation to relevant account, correctly
- Follow up on unknown payments
- Authorise billing on overdue debtors
- Do customer reconciliations
- Weekly allocation of credit notes to relevant accounts
- Signing off quotes to verify account status
- Printing of pro-forma invoices
- Clear age analysis monthly
- Reconcile remittance against statement and following up on queries
- Phone customers based on payment/credit status
- Physically visit clients to resolve issues
- Request proof of payment where necessary
- Follow up on payment promises within 3 days
- Provide customers with POD’s, statements and invoices
- Check and verify POD’s against JDE statements
- Filing of all paperwork accurately
- Participate in all stock takes
Salary: R negotiable dependent on experience
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About Time Personnel
Because we specialise in Companies, not specific industries, our focus is your company’s individual CULTURE and DYNAMICS. We are a Cape Town based boutique recruitment agency, who have been running for 14 years and can, collectively, offer well over 70 years of experience to our clients. We believe each of our clients deserves our time to research and collate all relevant data around their company in order for us to present the best candidates. We do not simply send through a CV.
We ensure the MATCHING has been done to a “T”, which includes your COMPANY and CULTURE requirements, so you only receive the best and we save your TIME!
How do we deliver positive results saving you TIME?
- A unique take-on process, eliminating TIME wasting for all parties concerned.
- Solution driven, for when problems occur.
- Experts in screening all the resumes that cross our path, ensuring we find the perfect MATCH.
- Hands-on, from interview process, placement and beyond, making sure that solid relationships are cemented.
- Continually keeping abreast of South Africa’s stringent Labour Laws.
Why should you be going through the painstaking process of sifting through a mountain of CV’s?
Your focus needs to be on your job function, most times you end up just recruiting someone out of pure frustration, exhaustion and desperation.
It is vitally important not to rush a recruitment process.
Our service TURN AROUND TIME is our success factor.
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