- Rosebank
- Salary: R20 000.00 - R25 000.00 Per Month
- Job Type: Permanent
- Sectors: Hospitality Health Fitness & Beauty Health & Safety
- Benefits: Medical Aid Pension
- Reference: ED06
Vacancy Details
Employer: Afro Miaki Group PTY(LTD)
- Extensive secretarial duties, including typing and formatting correspondence and documentation, incoming mail & out-going courier.
- Diary management for COE & CFO, arranging meetings – agenda, venue, equipment & catering, meeting packs, minute taking & compiling.
- Arrange Board meetings, board packs & distribute as needed during the year.
- Arranging conferences when required.
- Designing and formatting of presentations and reports.
- Creating and updating relevant spreadsheets in MS Excel.
- Client liaison and communication and telephonic enquiries.
- Administration of organisations contracts
- Manage contract process according to DOA and assist with final sign off after commercial process is done.
- Submit contracts for EM noting/approval.
- Manage final contract sign off for CEO & COO
- Work with contract coordinator to get final contract & cover sheet in place for sign off.
- Assist with final sign off on any SBD/RFQ/tender documents.
- Assist with Lease sign off and approval.
- Managing and maintaining and efficient electronic filing system.
- General office administration functions.
- Manage storeroom & Stationery.
- Manage payment for Waltons and other invoices received on a monthly basis.
- Oversee all incoming mail from mail-room and other deliveries.
- Manage Courier bookings for organisations Head office.
- Book on relevant courier site
- Track and trace parcel
- Ensure invoices are approved and processed.
- Administration of organisations clinic forms.
- Deal with supplier on all CM proofs and update of proofs when needed.
- Travel arrangements for all Organisations staff
- Manage approvals.
- Complete credit card statements and usage forms at the end of each month
- Manage credit card spend.
- Assist with payment of subscriptions and renewals when needed.
- Ordering of Netflorist gifts when needed.
- Other ad hoc duties
- Ordering and distributing of name badges & business cards.
- Ordering of long service award frames and printing of certificates
- Portal management & updates
- Invoice tracking
- Invoice uploading
- Filling in of Client Vendor documentation
- Conduct Lexis Nexis checks for all onboarding employees where required (Lexis Nexis training needed)
- Place Adverts on gateways and manage Advert distribution.
Candidate Requirements
Qualifications
- Secretarial qualification
Experience
- At least 5 years’ experience in a senior secretarial role
- Experience in resolving queries and dealing with people.
- Working experience in a similar environment.
- MS Excel experience e.g. Tables, formulas, graphs etc. and an excellent understanding of MSOffice as well as good computer skills in general.
Skills
- Good telephone manner and communicate skills.
- Excellent organization and interpersonal skills.
- Good administration skills and attention to detail.
- Influencing skills
- Verbal & written communication skills
Competencies
- The ability to work independently and use own initiative.
- Patience, appropriate assertiveness, deadline driven, good organization skills with the ability to implement new ideas will be most suitable for this position
- Initiative, logical thinking and analytical ability essential.
- Customer orientation, focus, teamwork, accuracy, and attention to detail complete the profile.
- Ethical behavior
- Building relationships & networking
- Customer responsiveness
Hot Job
79 people have applied for this job. 742 people have viewed this job.
More Jobs at Afro Miaki Group PTY(LTD)
BUSINESS INTELLIGENCE MANAGER
- Johannesburg
- Job Type: Permanent
- Posted 19 Jun 2024 | 50 Days left
ACCOUNT MANAGER
- Randburg
- Job Type: Permanent
- Posted 19 Jun 2024 | 50 Days left
FINANCIAL AND GOVERNANCE MANAGER
- Randburg
- Job Type: Permanent
- Posted 18 Jun 2024 | 49 Days left
DIGITAL CONTENT DEVELOPER
- Randburg
- Job Type: Permanent
- Posted 18 Jun 2024 | 49 Days left