Vacancy Details
Employer: Eventspec
- Maintain updated employee files
- co-ordinate and maintain staff administrative records such as staff parking, staff phones
- Printing and closing of payslips
- Type documents, reports and correspondence
- Complete and distribute forms/documents in accordance with company procedures
- Answer telephones and give information to callers, take accurate messages or transfer calls
- Locate and attach appropriate files to incoming correspondence requiring replies
- Maintain office filing (paper/electronic) and storage systems
- Update and maintain databases such as mailing lists, contact lists and client information
- Retrieve information when requested
- Conduct searches to find needed information, using such sources as the Internet.
- Organize business travel arrangements for staff
- Co-ordinate and organize appointments and meetings
- Ensure general office maintenance including office equipment properly maintained and serviced
- Review/check for correct spelling and grammar, ensure that company format policies are followed
- Perform work related errands as and when requested
- Learn to operate new office technologies & processes as they are developed and implemented
- Coordinate mail and deliveries
- Fax, scan, copy and file documents
- Manage assigned projects and tasks
- Create new job files and maintain all information therein
- Assist with ADHOC projects and tasks as instructed e.g. tenders
- Manage drivers garage card and trip sheet
Required Skills
- Communications
- Customer Service
- Organizational Skills
- Filing/Admin
- Admini Skills
Candidate Requirements
- Professional written and oral communication
- Good MS Office Skills
- Work well under pressure
- Strong organization and planning skills
- Work Management and Prioritizing Skills
- Ability to multi-task
- Able to work in an Engineering environment, predominatly males
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