Duties:

 Verify quotations received by Partners according to a pricelist

 Add the quotation to the relevant Excel Spreadsheet

 Submit the quotation to the Finance Manager for approval and sign off

 Once approved by Finance Manager prepare approved Ubuntu quotation

 Send an email to Partner to request an invoice for the relevant PO

 Prepare project sheet and send to Administration Clerk to issue a PO number

 Once partner invoice is received, verify that the pricing is correct and update on the relevant database

 Capture GRV for the Partner on accounting system (Pastel)

 Ensure that Partner details are correct by referring to the relevant Purchase Order

 Prepare/ process invoice for Partner

 Prepare documents accurately for filing and posting purposes and submit to the Financial Administrator

 Update final project sheet and send to Creditors Clerk

 Update invoice details on the company database, portal and relevant spreadsheet

 Scan and email invoices to Financial Administration to send to Partner

 Liaise with Partner in terms of queries/ discrepancies as and when required

 Should it be required on month end – follow up on outstanding invoices with Partner

•  
• Minimum of 3 years’ relevant experience in invoicing and/or similar role
•  Basic financial/ accounting experience
•  Pastel Accounting Software
•  Good verbal and written communication skills
•  Microsoft Office Suite – Intermediate Level – Excel important
•  Ability to multi-task and work under pressure
•  Organised, Good time management skills
•  Honest and reliable
•  Punctual, Accurate and Strong attention to detail
•  Analytical
•  Deadline driven
•  Strong interpersonal skills (with customers, suppliers and team members)